Board of Supervisors Meeting Minutes
Monday, April 25, 2011, 7:30 p.m.
In attendance: Supervisors – Stephen R. Conary, Georgia F. Brutscher, Lauressa J. McNemar, P.E.; Ezekiel Hubbard, Chair, Parks, Recreation and Trails Committee.
1. Call to Order and Pledge of Allegiance: Conary called the meeting to order at 7:30 p.m. and led the Pledge of Allegiance.
2. Girl Scout Gold Award Resolution 2011-12: Conary moved, McNemar seconded, to adopt Resolution 2011-12 recognizing Natalie Guarino who completed the requirements for the Girl Scout Gold Award, the highest honor in Girl Scouting. Ms. Guarino is a resident of Pocopson Township and a member of Girl Scout Troop 4434. The congratulatory Resolution was unanimously approved, read into the record and presented to Ms. Guarino.
3. Announcements: Public notice advertised and posted to conduct a public hearing on May 9th to consider and adopt amendments to the Township Code. Conary reported Birmingham Township does not believe a permanent traffic light at Creek Road and Route 52 is necessary. Brutscher attended the Kennett Area Regional Planning Commission (KARPC) meeting on April 19th during which municipal updates were discussed including planned developments, alternative energy ordinances, census data, and healthcare plan options. McNemar and Brutscher met with Melton Architects to discuss formalizing the scope of work for structural repairs to the Barnard House.
4. Public Comment: Ezekiel Hubbard’s request for installation of temporary directional signs for Northbrook Canoe Company due to closure of Northbrook Bridge was referred to Zoning Officials for response.
5. Barnard House: Brutscher, McNemar and a group of volunteers completed flowerbed maintenance on April 17th and a site walk to mark the location for the Eagle Scout Project bulletin board. Brutscher reported on the following:
a) Eusebius Barnard Historic Marker Ceremony – Public Works Department will prepare the grounds and provide items requested including transfer of picnic tables from the Schoolhouse; action on itemized list from Taylor Rental and requests from the Secretary taken up under Treasurer’s Warrants; tent rental is tentative.
b) Brochure – Brutscher requested and Board approved printing 75 copies of an informational brochure to be distributed during the April 30th ceremony. Secretary is directed to obtain cost estimates to print the brochure and send it via first class mail to each household in the Township.
c) Funding meeting – Board members will schedule a work session to discuss funding strategies.
d) Bid package for structural repairs – draft of bid package for structural repairs reviewed by the Board. Preliminarily, the bidding timeline will include a pre-bid meeting in June with a deadline for completion in August.
Motion: Brutscher moved, Conary seconded, to put the project for structural repairs out to bid following a review of the bid package by the Township Solicitor; motion unanimously approved.
6. Public Works Report: Board accepted as written and read into the record a Public Works Report dated April 25, 2011.
Motion: McNemar moved, Brutscher seconded, to put the salt shed construction project out to bid following a review of the bid package by PennDOT Municipal Services Representatives; motion unanimously approved.
7. Old Business: Conary and Township Personnel will attend the property insurance proposal meeting on May 10th. Secretary continues to work with Longwood Fire Company regarding an agreement for fire marshal services. Board reviewed status of the Ebling/Bowie Shared Driveway Agreement/Brooks Road and agreed to deny a building permit for non-compliance with zoning and other ordinances.
East Penn Railroad has agreed to an Agreement and Deed for the conveyance of .078 acres of right of way along Route 52.
Motion: Conary moved, Brutscher seconded, to approve the Agreement and Deed for conveyance of a right of way from East Penn Railroad in the amount of $9,750.00 and payment of the $195.00 transfer tax and to authorize any one of the Supervisors to sign the deed or other documents necessary to effectuate the transaction and authorize disbursements related to receipt of the right of way; motion unanimously approved.
8. New Business:
a) Inter-municipal PA Liquor License E-1080 transfer to ZFG, Inc., d/b/a Lenape Pizza, 1410 Lenape Road – Holly Setzler, Esquire, and a representative from ZFG, Inc., appeared before the Board to answer questions regarding the request for approval of the transfer. Discussion included implementation by the Board of certain stipulations including but not limited to limiting the hours of sale of malted beverages and compliance with noise, nuisance, and other ordinances. Setzler indicated that the Pennsylvania Liquor Control Board (LCB) investigates the corporation and the corporation must comply with LCB regulations including the square footage computations for the premises to identify seating capacity. Applicant indicated that Lenape Pizza is a family-oriented restaurant and that the request for the license is due in large part to the requests from patrons. Board agreed to schedule a public hearing for May 23rd at 7:00 p.m., prior to the start of the regular meeting at 7:30 p.m. Secretary is directed to list the license as an agenda item for the May 9th regular meeting for the purpose of public discourse.
b) Parks, Recreation and Trails (PRT) Committee – Board approved each of the following items:
- Request for Vandemark & Lynch to inspect reported runoff/drainage issue on the Riverside/Pocopson Elementary School Trail
- PRT Committee member Tom Bierl to communicate with Attorney Bill Burke regarding the Elser Trail Easement
- Amendment to the Existing Trail Easement Exhibit dated December 9, 2010, prepared by Gilmore & Associates Inc., for Lian Drive for inclusion of the signature of the owner of Lot #6/7 Lian Drive
Hubbard announced his resignation effective immediately from the following positions: Chair, PRT Committee, Emergency Management Coordinator, Park Director, and Founders Day Committee. He noted that it has been a distinct pleasure to serve on the various committees and in various capacities. Upon motion unanimously approved, the Board accepted the resignation letter dated April 25, 2011. Hubbard asked that the Board table filling the vacancies until he has had an opportunity to discuss the resignation with the PRT Committee during the May meeting. The Board agreed and noted how much of a loss this news is for the Township. The Township is very appreciative of all that Hubbard has done for the municipality. Secretary is directed to contact Public Works Director regarding Pocopson Park responsibilities.
c) Vision Partnership Program Grant Applications for Comprehensive Plan Update –Brutscher agreed to contact Carol Stauffer at the Chester County Planning Commission regarding estimate for updating the 2001 Plan and identifying future objectives and goals.
9. Correspondence: Franklin Township seeks endorsement by resolution for renewal of the Growing Greener Program. McNemar agreed to review the request as it relates to specific projects in Pocopson Township.
10. Treasurer’s Warrants: Conary moved, Brutscher seconded, to approve the Bill Payment Lists for April 12-25, 2011 recommended for payment by the Treasurer. General Fund: 17 bills paid/ checks written totaling $31,737.52; 1 debit card purchase of $12.50. Highway Aid: 2 bills paid totaling $1,066.42. Historical Committee: 1 bill paid for $3,454.50. Open Space Loan: 2 bills paid totaling $1,791.25. Route 52 Intersections: 1 bill paid for $17,226.81.
Conary moved, McNemar seconded, to approve the procurement pre-approval requests as follows: 1) Educational materials and services to be used at Locust Grove Schoolhouse dated April 25, 2011; 2) Collateral material and supplies as well as plant material for Barnard House exterior and grounds in preparation for Historical Marker dedication ceremony on 4/30/2011 approved in accordance with procurement policy.
11. Approval of April 11, 2011 Minutes: Conary moved, Brutscher seconded to approve the Minutes of April 11, 2011 as corrected.
12. Adjournment: At 9:45 p.m. Conary moved, Brutscher seconded to adjourn the meeting.
Susan Simone, Administrative Secretary Stephen R. Conary, Chair