Board of Supervisors Meeting Minutes
7:30 p.m., Monday, January 24, 2011
In attendance: Supervisors – Stephen R. Conary, Georgia F. Brutscher, Lauressa J. McNemar, P.E.; Mark Knightly, Director, Public Works Department; James W. Hatfield, P.E., Township Engineer; Gary Summers, Chair, Planning Commission (PC); Township Committee Chairmen – Ezekiel Hubbard, Parks, Recreation and Trails (PRT); Sarah Mims, Historical.
1. Call to Order: Conary called the meeting to order at 7:30 p.m. and led the Pledge of Allegiance.
2. Announcements: An editorial review of the Township Ordinances is underway to identify typographical errors and inconsistencies. The Board received a letter from Red Bridge Farms Homeowners Association acknowledging the exemplary work of the Public Works Department to clear Township Roads during the recent winter storms. McNemar and Knightly attended a workshop on January 14th sponsored by the Chester County Water Resources Authority on the topic of state mandated stormwater management regulations. The Township Engineer’s Office will draft a six-month action plan for the Township to address the stormwater deadlines discussed during the workshop. McNemar officially announced that she will not seek re-election.
3. Public Comment: none.
4. Locust Grove
Schoolhouse (“Schoolhouse”) Site Development Plan: Dale Frens, AIA, Frens & Frens Restoration
Architects, LLC and Kirk Horstman, P.E., Horstman Engineering along with Mims appeared before the
Board to present a preliminary final schematic and site plan for restoration of
the Schoolhouse. Discussion ensued regarding setback requirements for certain
features and elevations proposed for construction including but not limited to
a landing at the basement door, accessible gravel path to restroom facilities,
front stoop, and parking areas. Frens noted a number of factors driving the
design including practicality and compliance with the Americans with
Disabilities Act (ADA). Exterior plan elements must be completed prior to
interior design work as the Building Inspector will not be able to issue
5. Parks, Recreation & Trails Committee: Hubbard introduced Chris Hartsky from Troop 31 who presented an Eagle Scout Project recommended for approval by the PRT Committee. The Project calls for installation of mile markers and four historical fact markers along the Barnard House trail. Hartsky noted that mile marker installation every 1⁄₁₀ th of a mile is customary and allows trail users to monitor progress along the 1.3 mile trail loop.
Motion: Conary moved, McNemar seconded, to approve the Eagle Scout Barnard House Trail Marker Project to be completed in 2011 submitted by Chris Hartsky with historical marker text changes as provided and with a total materials budget expense of $576.00 motion unanimously approved.
Hubbard will attend Red Bridge Farms Homeowners Association meeting to seek additional PRT Committee members. Conary suggested the Township post a notice on the web site regarding PRT land planning opportunities. The Secretary will work with Hubbard to contact other homeowner associations to recruit interested volunteers.
6. Public Works Report: Knightly
reported 400 tons of salt used to date for the 2010-2011 winter season. Heating
system for the Garage was repaired today. Secretary will work with Knightly to
draft an agreement for snow plowing Brinton’s
7. The Preserve/Toll Brothers Subdivision/Parcel
#63-3-84; Amended Final Land Development Plan (“Plan”): Louis Colagreco, Esquire,
attorney for Toll Brothers and Mike Klein and Daryl Schuler, Project Managers,
appeared before the Board to discuss Amended Final Land Development Plan
(“Plan”) dated February 12, 2004, last revised January 5, 2011, and received by
the Township Engineer on January 6, 2011. Board noted receipt of the Township
Engineer Review and Comment Letter dated January 24, 2011. Colagreco
acknowledged that Toll is working with the Township Solicitor regarding an
amended Declaration of Covenants and Restrictions (“Declaration”) which will be
completed prior to a request of the Board to sign the Plan. Hatfield will
review the Declaration for specific language that addresses stabilization and
erosion issues for lot owners and for the homeowners association particularly
where steep slopes appear on the Plan. Klein noted that the PC recommended
approval of the Plan subject to satisfactory completion of issues raised by the
Township Engineer, approval of community documents, and technical
specifications of the retaining wall made a part of the Plan when recorded. PC
suggested traditional stone color (AB Europa Palermo
Malvern Blend) with landscaping. Klein requested and the Board agreed to Toll
Brothers retaining Burcham Associates to design the landscaping for the
retaining wall and to include the work as a revision to the landscape plan
sheets that are part of the Plan. Klein spoke to the Building Inspector
regarding code requirements for the fence which will be a wood post-and-rail
fence embedded in sleeves behind the wall. Hatfield clarified the height and
location of all walls shown on the Plan noting four to five feet as maximum
wall heights. A lively discussion ensued comparing the changes in steep slopes
as a result of the selection of elevations for “
Discussion prior to Motion: Conary noted that the Declaration must include the
2010 edits and corrections omitted from the recorded document. The Declaration
must include firm reference to responsibilities for snow removal from community
sidewalks and clearly provide easements for access points for maintenance of
the retaining wall. Brutscher voiced concern that the request for retaining
walls is outside the scope of what was approved for “
Motion: Conary moved, McNemar seconded, to approve the Amended Final Land Development Plan for The Preserve dated February 12, 2004, last revised January 5, 2011, condition upon satisfactory completion of issues raised in the Township Engineer Review and Comment Letter dated January 24, 2011 and a revised Declaration approved by the Township; motion approved with Brutscher casting a dissenting vote.
8. Planning Commission Report: Summers submitted a report from the January 19, 2011 meeting. Board asks that the PC review ordinances for inconsistencies and maintenance revisions by mid-February so that a public hearing of proposed amendments can be scheduled for March.
9. Old Business: Secretary is directed to
Motion: Conary moved, Brutscher seconded, to adopt Resolution 2011-5 endorsing the Brandywine-Struble Greenway Initiative and to appoint one representative to act as liaison between the Brandywine Conservancy and the Township Board of Supervisors; motion unanimously approved.
Motion: Conary moved, Brutscher seconded, to approve
signing the Amended Final Land Development Plan for
Motion: Conary moved, McNemar seconded, to approve signing
the Final Land Development Plan for the Becker Property on
Motion: Conary moved, McNemar seconded, to adopt Resolution 2011-6 appointing Margaret Lennon as first alternate delegate to the Chester County Tax Collection Committee; motion unanimously approved.
11. Treasurer’s Warrants: Conary moved, McNemar seconded, to approve the Bill Payment Lists for January 11 – 24, 2011 recommended for payment by the Treasurer. General Fund: 16 bills paid totaling $27,367.89; 1 debit card purchase of $119.14. Highway Aid: 3 bills paid totaling $5,763.43. Historical Committee: 1 bill for $2,099.92. Open Space Loan: 1 bill for $613.00.
12. Correspondence: none.
13. Approval of Minutes of January 10, 2011: Brutscher moved, Conary seconded, to approve the January 10, 2011 Minutes as revised.
14. Adjournment: At 9:45 p.m. Conary moved, McNemar seconded to adjourn the meeting.
Susan Simone, Administrative Secretary Stephen R. Conary, Chair