Minutes of the Board of Supervisors Reorganization Meeting
Monday, January 3, 2011, 7:30 p.m.
In
attendance: Stephen R. Conary, Lauressa J. McNemar, P.E., Georgia F. Brutscher.
1. Call to Order: Conary called the meeting
to order at 7:30 p.m.
2. Public Comment: none.
3. Reorganization of
the Board of Supervisors: Conary moved, Brutscher
seconded to appoint McNemar as Temporary Chair and Susan Simone as Temporary
Secretary of the Board of Supervisors. McNemar moved, Brutscher seconded, to
appoint Conary as Chair of the Board of Supervisors. McNemar moved, Conary
seconded, to appoint Brutscher as Vice Chair of the Board of Supervisors.
4. Appointments and reorganization business: Conary moved, Brutscher seconded, to appoint the
following Township Personnel at a pay rate consistent with the 2011 Township
Budget: Susan Simone as Township Administrative Secretary; Peggy Lennon as
Township Treasurer; Mark Knightly as Public Works Director and as Roadmaster.
McNemar
moved, Conary seconded, to appoint
Peggy Lennon as the PMRS - Pension Plan Administrator with a term to expire
December 31, 2011 or until a replacement is named.
Brutscher
moved, McNemar seconded, that
the Township obtain a Treasurer’s Bond in the amount of $3,000,000.
Conary moved, McNemar
seconded, to accept the resignation
of Jamie Kiernan as an elected Auditor.
McNemar moved, Conary seconded, to appoint William D. Lane
Conary moved, McNemar
seconded, to appoint Georgia F. Brutscher as
Brutscher
moved, McNemar seconded, to appoint
the following Township representatives, committee members, commissioners, and
hearing board members and for the record to recognize previous appointments as
noted:
Randall
Mims as Chair of the Vacancy Board with his term to expire on December 31, 2011
or until a replacement is named.
George
Zacharkiw as Township representative for the Scenic
Byways Commission and Bruce Yelton as alternate
representative with terms to expire on December 31, 2011 or until replacements
are named.
James Noon, Jr., to the Zoning Hearing Board (ZHB) with a term to expire on December
31, 2013 or until a replacement is named.
Board
noted for the record the following previously appointed Zoning Hearing Board
members and terms:
Robert Woodward Term to expire December 31, 2011
Nathan Wilson Term to expire December 31,
2012
Steven
Simonson and
Board
noted for the record the following previously appointed Planning Commission
members and terms:
Gary Summers Term
to expire December 31, 2011
Meg Johnson Term
to expire December 31, 2012
Robert J. Costello Term to expire December 31, 2012
Suzanne Breiseth Term to expire December 31, 2013
Sean Rafferty Term to expire December 31, 2013
Ezekiel
C. Hubbard as the Director of the Parks and Recreation Department with a term to expire December 31,
2011 or until a replacement is named.
Board
noted for the record the following previously appointed delegates to the
Chester County Tax Collection Committee in accordance with TCC Bylaws and
Township Resolution 2010-28:
Primary delegate: Bruce Yelton Term to expire
December 31, 2011
First alternate delegates: Harold V. Hoffman, Jr. Term to expire December 31, 2011
Second alternate delegate: Margaret Lennon Term to expire December 31, 2011
The
following as members of the Parks, Recreation and Trails Committee:
|
Ezekiel Hubbard |
Thomas Bierl |
|
Chris Conaway |
Joe Stumpo |
|
Ricki Stumpo |
|
The
following as members of the Historical Committee:
|
Sarah Mims |
Barnard Baily |
Pat Burnett |
|
Jean Conary |
Mary Beth Drobish |
Doug Fearn |
|
Kris Firey-Poling |
Alta Hoffman |
Randy Mims |
|
Dan O’Neill |
Bill Sellers |
Sue Woodward |
|
Bruce Yelton |
|
|
The following as members of the Open Space Advisory
Committee:
|
J. Paul Haldeman |
Nancy Ercolani |
|
Thomas Bierl |
Linda Moore |
|
Holly Manzone |
|
The
following as members of the Barnard House Steering Committee:
|
Georgia F. Brutscher |
|
|
Kris Firey-Poling |
|
|
|
John
O’Neal – KURC |
|
Susan Simone |
Rusty
Jones – KURC |
|
|
* |
The
following as members of the Agricultural Security Area Committee:
|
Becky Baily |
Judy Cousins |
|
Andrew Elser |
George P. Wickersham,
Jr. |
The
following as members of the Founders Day Committee:
|
Beverly Bruns, Chair |
Ricki Stumpo, Vice Chair |
Ezekiel Hubbard |
|
Suzanne Breiseth |
Chris Conaway |
Julianne Ruocco |
|
Tom Godek |
Bill Haaf |
Jennifer Van Anda |
|
Karen Myers |
Danielle Lawrence |
Jean Conary |
|
Holly Manzone |
Ryan McMahon |
|
The following as members of the Deer Management
Committee:
|
|
William Brown |
Brandon Brown |
|
George Armington |
Donna Armington |
Vince Buckwash |
|
James Jordan |
Sue Forsmark |
Jerry Kreider |
|
Kevin Gosselin |
Ron Blevins |
|
|
Ronald Urbine |
Nancy Ercolani |
Judy Cousins |
The following as members of the Stream Team:
|
Bill Haaf |
Lawrie Bolger |
Jenel Edwards |
|
Carol Haaf |
Chuck Maston |
Jennifer Matkof |
|
|
Kathy Miller |
the Mims Family |
|
Tony Trease |
Nate Wilson |
|
Conary moved, McNemar
seconded, to appoint Brutscher as Supervisor Representative to the Agricultural
Security Area Committee and Chair of the Barnard House Steering Committee.
Conary noted that with the
exception of Founders Day Committee and Deer Management Committee, committees,
planning commission, and zoning hearing board must elect a chair and vice chair
and notify the Secretary accordingly. Board noted that the ZHB acts as a
decision-making body for hearings in zoning matters and as such it is prudent
to consider appointing an alternate member. Secretary is directed to research
options for Township to do so.
The Board agreed to table the following 2011 appointments: Liaison to the Brandywine-Struble Greenway project and members of a Uniform
Construction Code Board of Appeals.
Conary
moved, Brutscher seconded, to
appoint the following consultants with terms to expire January 2, 2012 or as
noted or until a replacement is named:
Ross
Unruh, Esquire, of Unruh, Turner, Burke and Frees, as Solicitor for
Fronefield Crawford, Jr., Esquire, as Solicitor for the Zoning Hearing Board in accordance with the 2011 Fee
Schedule submitted January 3, 2011.
Keystone
Municipal Services, Inc., as Building Inspector, Building Site Inspector, Soil
and Erosion Control Inspector for building permit applications in accordance with
the 2011 Fee Schedule submitted December 29, 2010.
James
W. Hatfield, P.E., VanDemark & Lynch, Inc. as Township Engineer at the Fee
Schedule submitted December 29, 2010 effective January 1, 2011.
Castle
Valley Consultants, Inc. to provide professional, civil, environmental,
planning and GIS services to the
Township on an as requested basis at the hourly rate in accordance with the
General Contract Conditions dated November 17, 2010.
Yerkes
Associates, Inc., to provide zoning
review and code enforcement services in accordance with Work Authorization
W4920 dated November 1, 2010.
Gary
L. Burcham, Registered Landscape Architect,
to provide services on an as needed and as requested basis in accordance
with the fees stated in the March 9, 2009 contract.
Brandywine
Conservancy to advise the Board of Supervisors and the Open Space Advisory
Board on an as needed basis at the
fees to be determined on a case-by-case basis in accordance with consultant
rates for 2011.
McNemar
moved, Brutscher seconded, to appoint
the following agencies and individuals to provide professional services with
terms to expire January 2, 2012 or as noted or until a replacement is
named:
Ezekiel
C. Hubbard as the Emergency Management
Coordinator and Lloyd Bankson Roach,
A
representative of Longwood Fire Company to serve as Township Fire Marshal until
such time that A.J. McCarthy is sworn in as Chief at which time Chief McCarthy
will assume Township Fire Marshal responsibilities.
PIRMA
as the insurance broker for the Township.
Keystone
Collections Group as the Tax Collector for Earned Income and Net Profits Tax.
Berkheimer Tax Administrator, Inc. as Tax Collector for the Local Services Tax.
Central
Tax Bureau of PA, Inc. as Tax
Collector for the Township property taxes.
Brutscher
moved, Conary seconded, to establish
mileage reimbursement for 2011 at the IRS approved rate of 51 cents per mile.
Brutscher
moved, McNemar seconded, to appoint Conary
a member of the Board of Supervisors, as the voting delegate to the Conventions
sponsored by the Pennsylvania State Association of Township Supervisors and the
Chester County Associations of Township Officials.
5.
Township Meeting Dates:
Conary
moved, McNemar seconded, to establish
2011 holidays for the Township as
follows:
|
New Year’s Day (Observed
Dec 31, 2010) |
Martin Luther King, Jr.
Day – Jan 17, 2011 |
|
Presidents’ Day – Feb
21, 2011 |
Memorial Day – May 30,
2011 |
|
Independence Day – July
4, 2011 |
Labor Day – Sep 5, 2011 |
|
Thanksgiving |
Christmas Day (Observed
Dec 26, 2011) |
McNemar
moved, Brutscher seconded, to establish
the following meeting dates and times:
Board
of Supervisors will meet on the 2nd
and 4th Mondays of each month at 7:30 p.m. with the exception of the November and December
meetings which will be held on the first and third Mondays at 7:30 pm
Township
Planning Commission will meet on the 3rd
Wednesday of each month except August at 7:30 p.m.
Founders
Day Committee will meet on the 2nd Tuesday of each month at 7:30 p.m.
Historical
Committee will meet on the 2nd
Wednesday of each month at 7:30 p.m.
Parks,
Recreation and Trails Committee will
meet on the 2nd Thursday of each month at 7:30 p.m.
Open Space Advisory Committee will meet on Thursdays, as needed, at 4:00 p.m.
All meetings will be held
at the Township Office at
6.
Supervisor Liaisons to Township Committees: Following discussion, the Board agreed to the
following assignments: Open Space
Advisory – Conary; Historical – Brutscher;
Parks, Recreation and Trails – McNemar;
Planning Commission – McNemar; Founders Day – Brutscher.
7. Resolutions:
(a) Resolution 2011-1:
Brutscher moved, McNemar seconded, to adopt Resolution 2011-1 establishing
boundaries for fire protection in the Township between Longwood Fire Company
and PoMarLin Fire Company and designates Longwood
Ambulance as the
(b) Resolution 2011-2: Conary
moved, Brutscher seconded, to adopt Resolution 2011-2 establishing a schedule
of fees for zoning and building permits, land development applications,
engineering reviews, curative amendments and hearings and other fees and fines.
(c) Resolution 2011-3: Conary moved, Brutscher seconded, to adopt
Resolution 2011-3 in accordance with the Second Class Township Code
establishing the following depositories for Township Funds:
·
1N Bank (a
division of Graystone Tower Bank);
·
Meridian Bank;
and
·
PLGIT
(Pennsylvania Local Government Investment Trust) for select investment accounts.
(d) Resolution 2011-4: Conary moved, Brutscher seconded, to adopt
Resolution 2011-4 acknowledging and recognizing the exemplary volunteer efforts
of Dale Stratton.
8. Treasurer’s Warrants: Conary moved, Brutscher seconded, to approve the Bill
Payment Lists for December 14, 2010 – January 3, 2011 recommended for payment
by the Treasurer. General Fund: 6
bills paid totaling $69,536.11; 6 debit card purchases totaling $167.14. Highway Aid: 1 bill paid for $2,976.96.
Parks, Recreation and Trails Account: 2
bills totaling $978.09.
Conary noted for the
record that included in the General Fund invoices is a $64,540.35 payment to
New Holland Auto Group for a 2011 Ford F-550 truck. The Township authorized
purchase of such a vehicle at the July 26, 2010 Board of Supervisor’s meeting
and acquired a vehicle on December 14, 2010 at a cost of $64,650 ($37,750 to
New Holland Auto Group and $26,900 to Lancaster Truck Bodies). The 2002 GMC
truck replaced with the new vehicle, along with a spreader, was sold to
On December 17, 2010, the
new vehicle suffered extensive fire damage. It has been “totaled” by the
Township’s property insurer. The Township received a check for $64,157.90 on
12/30/2010 and purchased another Ford F-550 on 12/31/2010 for $64,540.35 (as
noted above).
9. Other Business: Secretary
reported construction review fees were received by the Township for Overlook
Look Circle Escrow Release #8 previously approved September 27, 2010. Board agreed
to sign and distribute the release.
Motion: Conary moved, Brutscher seconded, to approve
Overlook Circle Escrow Release #9 in the amount of $37,647.99 upon receipt of
$623.71 paid directly to
10. Minutes of December 13, 2010: Brutscher moved, McNemar seconded, to approve the
Minutes of December 13, 2010 as revised.
11. Adjournment: At 8:30 p.m. Conary
moved, McNemar seconded to adjourn the meeting.
_____________________________________ _____________________________________
Susan E. Simone, Administrative Secretary Stephen R. Conary, Chair