Board of Supervisors Meeting Minutes

7:30 p.m., January 11, 2010

In attendance: Supervisors – Stephen R. Conary, Georgia F. Brutscher, Lauressa J. McNemar, P.E.; Ross Unruh, Township Solicitor; Craig Kologie, Township Consultant; James Hatfield, P.E., Township Engineer; Toll Brothers – Fronefield Crawford, Jr., Esquire, Tom Kessler, and Michael A. Downs, P.E.

1. Call to order: Conary called the meeting to order at 7:35 p.m. and led the Pledge of Allegiance.

2. Announcements: Conary reported an inconsistency regarding monthly billing statements for the Riverside Wastewater Treatment Facility based on the customer list submitted to Delaware County Regional Water Quality Control Authority (DELCORA). The customer list does not include the Riverside Clubhouse and approximately ten (10) dwellings and represents a significant shortfall. McNemar reported on her valuable experience in attending an all-day seminar on subdivision and land use. She noted significant discussion regarding proposed redesigns for volume control for stormwater management facilities.

3. Public Comment: none.

4. Founders Day Committee Update: tabled.

5. Public Works Report: Lane submitted and the Board accepted as written a project report for the week of January 11, 2010. The report was supplemented with the following discussion:

a) Snow removal – Lane contacted Young’s Garage regarding an estimate for towing/storage of cars that obstruct snow removal from Township roads. Board agreed to draft a resolution appointing a towing/storage company. In addition, Lane should contact adjacent Townships to confirm a cooperative towing agreement. Board requested Lane submit a recommendation for hourly rate for part-time snow removal personnel.

b) Infrastructure – Township Engineer recommendation is to post the gross vehicle weight for seven (7) tons for Haines Mill Road bridge. Secretary is directed to notify Haines Mill Road residents as well as emergency service and commercial providers of the bridge posting. Township Engineer will submit specs to bid Creek Road project. Public Works will install additional rip rap at the stormwater discharge area at Red Bridge Farms. Lane will schedule repairs for the Red Bridge Lane bridge as previously noted in the 2008 report from McCormick and Taylor.

c) Cannon Hill Trail – resident at 15 Cannon Hill requested removal of trees obstructing the trail. Lane determined the damaged and fallen trees are from the property adjacent to the trail. Secretary is directed to draft a letter to the landowner regarding removal of the trees within thirty (30) days.

d) Electric Service for Administration Building – Lane submitted a proposal in the amount of $1800.00 to upgrade electrical service from 100 amp to 200 amp service. Board tabled decision regarding the service upgrade.

6. Corinne Village/Baily Tract Tax Parcel 63-3-0084 Update: Discussion ensued regarding revisions to the Sewer Agreement and the Declaration of Covenants, Restrictions and Agreements and the following issues:

ISSUE	COMMENTS/ACTIONS
a) Larkin Baily Road access	The northern portion of this road will be vacated and thus usable for access to a propane storage tank, the wastewater facility, etc. Township does not plan to maintain the southern portion of the roadbed nor upgrade bridges to accommodate heavy truck traffic. Applicant should revise plan with internal access through the development for installed utility improvements.
b) Construction phasing	Applicant will submit revised plans to address changed phasing including installation of community entrance, modifications to and proposed closure of Corinne Road during construction, force main installations, and construction of the sewage treatment plant. Board agrees to execution of one agreement for the improvements with standard releases as work is completed.
c) Route for public water line	Applicant proposed to locate waterline on Township land at two (2) locations. Board did not agree to easement south of the Barnard House. Applicant will submit easement agreement for section of water line to cross township property on Corinne Road.
d) Tract perimeter trail	Trail costs must be added to the construction agreement.
e) Storm pipe specifications	Applicant will submit to material specifications to the Township Engineer for approval.
f) Grass pavers for common drive	Board agreed on 18' width for common drive with 6' wide shoulder portion paved with grass pavers per Plan. Board agreed to elimination of off-street parking spaces on Corinne Road. However, still to be determined is if initial approval included dwellings on common drive to face Corinne Road.
g) Standard inlets	Applicant will remedy location of inlets on the Plan. Modified inlet boxes will be included where appropriate.
h) Retaining walls	Applicant indicated that retaining walls not needed in conjunction with their product. Board requested individual lot grading plans be submitted with building permit plans consistent with stormwater management for the subdivision.
i) Internal streets	Note #13 of the Plan states that Applicant will build internal streets with a 24' wide cartway with no curb to allow for overflow parking. Board does not object to modification of the Note to allow installation of a curb pending review of the Conditional Use Decision and Stipulation.
j) Fire hydrants	Board confirmed that the homeowners association will be responsible for annual assessment for fire hydrants.
k) Subdivision name change from “Corinne Village” to “The Preserve at Chadds Ford”	Board requested Applicant consider retaining the name “Corinne Village” as it is a historic reference for the Township. Board reminded Applicant that the Sign Ordinance prohibits installing marketing signs at Riverside for the new subdivision.

7. Becker Property Update Tax Parcel 63-4-148 and 63-4-148.1 – Secretary reported that Zoning Hearing Board rendered a decision dated December 28, 2009. Township Engineer will review Municipal Land Use letter for construction of the stormwater facilities as submitted by Applicant. Board received a request for a review extension for the Becker Property Preliminary Plan (Pocopson Road).

Motion: Conary moved to grant Applicant’s request for a 90-day extension for review of the Becker Preliminary Plan with an expiration date for the extension of April 30, 2010; Brutscher seconded; motion unanimously approved.

8. Bell Subdivision Final Plan Tax Parcel 63-5-2 – Motion: Brutscher moved to approve and sign the Final Land Development Plan for Bell Subdivision dated February 7, 2008, last revised September 29, 2009 as prepared by Regester Associates, Inc., and the Stormwater Management Operation and Maintenance Agreement prepared by Regester Associates, Inc.; McNemar seconded; motion unanimously approved.

9. Regional Police Study: Brutscher requested Board comments regarding the study as submitted.

10. New Business: Motion: Conary moved to accept the proposal submitted by Umbreit Korengel & Associates P.C. to complete the annual audit; McNemar seconded; motion unanimously approved.

11. Old Business:

a) 100 Hickory Hill Road, Tax Parcel 63-1-53 – Hatfield discussed recent investigations of the erosion and washout problems on the property. Board members questioned if the lawn intead of a pasture adjacent to the property could be a factor. Hatfield will continue to investigate the situation including confirmation that underground infiltration facilities installed during construction of the barn are functioning. A formal report with recommendations will follow.

b) Lot 7 Overlook Circle, Tax Parcel 63-4-11201F0 – Hatfield reported that he met with the contractor regarding the inquiry from the Board that water flooded and froze the front yard and driveway of the adjacent property located at 1550 Lenape Road Source of the water was a hose discharging for the 48-hour final testing of the well. Contractor will clear the ice from the neighboring property. Board instructed Hatfield to direct contractor to avoid such diversions in the future and to clean up ice, mud, and any debris caused by the oversight. Board noted Code provides for mitigation when an adverse affect of offsite areas is identified.

c) Riverside Wastewater Treatment Facility Punchlist Items – Hatfield reported that video tape is available for half of the sewer lines with the balance of video to follow. Two problems were discovered that may require road excavation in order to remedy the connection. Phone lines will be installed this week.

12. Correspondence:

a) Barnard House Downspouts – Architect Dennis Melton reported that two downspouts were not installed per the design plan submitted to G. Fedale. Board agreed to hold payment pending Melton’s recommendation regarding the downspouts.

b) Brandyridge Trail Alignment – Board reviewed correspondence submitted by Richard J. Hart, President, Brandyridge Homeowners Association, regarding options for construction of the trail. Board will draft a letter confirming Township’s interest in identifying the right option for the trail configuration. Likewise, Township seeks support from homeowner association regarding the easement for the Route 52 widening.

13. Treasurer’s Warrants: Conary moved, Brutscher seconded, to approve the Bill Payment Lists for January 11, 2010 recommended for payment by the Treasurer with one exception: $5,800 payment to G. Fedale was not approved pending review by Dennis Melton of work performed on the Barnard House. General Fund: 22 bills due for payment totaling $17,854.96; 1 debit card purchases totaling $12.50. Highway Aid: 7 bills due for payment totaling $5,328.78. Parks, Recreation & Trails: 1 bill due for payment for $74.84. McNemar noted that the Parks, Recreation & Trails Committee should, based on the budget, prioritize projects to be completed this year.

14. Approval of Minutes of December 21, 2009 and January 4, 2010: Conary moved to approve the Minutes of December 21, 2009 as presented; Brutscher seconded; motion unanimously approved. Approval of January 4, 2010 Minutes tabled.

15. Adjournment: At 11:10 p.m., Conary moved to adjourn the meeting; Brutscher seconded.

___________________________________ _____________________________

Susan E. Simone, Administrative Secretary Stephen R. Conary, Chair