Board of Supervisors Organization Meeting

Monday, January 4, 2010, 7:30 p.m.

                                       

Present: Stephen R. Conary, Georgia F. Brutscher, Lauressa J. McNemar, P.E.

Conary called the meeting to Order at 7:30 p.m. and upon motion made and unanimously approved dispensed with the recitation of the Pledge of Allegiance.

 

1. Announcement: Board members will meet with Dennis Melton, Architect, for assistance with coordinating proposals for Project Manager for the Barnard House and a presentation for fundraising. Conary noted completion of exterior repairs to soffit and fascia boards. McNemar attended a full-day seminar on December 17th regarding subdivision and land use.

 

2. Public Comment: Gary Summers expressed appreciation to the Supervisors for the work they do for the Township and noted that every effort will be made in 2010 for a Planning Commission representative to attend the Board meetings.

 

2. Board Appointments and Nominations: Conary moved, Brutscher seconded to appoint McNemar as temporary Chair and Susan Simone as temporary Secretary of the Board of Supervisors. Motion approved unanimously. McNemar moved, Brutscher seconded to appoint Conary as Chair of the Board of Supervisors. Motion approved unanimously. McNemar moved, Conary seconded to appoint Brutscher as Vice Chair of the Board of Supervisors. Motion approved unanimously.

 

3. Appointments: Conary moved, Brutscher seconded to appoint Susan Simone as Township Administrative Secretary at a pay rate consistent with 2010 Township Budget. Motion approved unanimously.

 

McNemar moved, Brutscher seconded to appoint Peggy Lennon as Township Treasurer at a pay rate consistent with the 2010 Township Budget. Motion approved unanimously.

 

Brutscher moved, McNemar seconded that the Township obtain a Treasurer’s Bond in the amount of $3,000,000. Motion approved unanimously

 

Conary moved, Brutscher seconded to appoint Randall Mims as Chair of the Vacancy Board with his term to expire on December 31, 2010 or until a replacement is named. Motion approved unanimously.

 

Brutscher moved, McNemar seconded to reappoint George Zacharkiw as Township representative for the Scenic Byways Commission and Bruce Yelton as alternate representative with terms to expire on December 31, 2010 or until replacements are named. Motion unanimously approved.

 

McNemar moved, Brutscher seconded to reappoint Suzanne Breiseth and Sean Rafferty to the Planning Commission with their terms to expire December 31, 2013 or until replacements are named. Motion approved unanimously. Conary moved, Brutscher seconded to accept the resignation of Chris Sperber from the Planning Commission. Motion approved unanimously. Board noted that they will be required to fill the vacancy of Sperber’s term that expires December 31, 2010. Discussion: Summers and Brutscher noted awareness of residents who may be interested. Board agreed to post the vacancy and requested the Secretary to contact homeowner associations regarding community interest in submitting a nominee.

 

Board noted for the record the following previously appointed Planning Commission members and terms:

Gary Summers                                 Term to expire December 31, 2011

Robert Miller                                   Term to expire December 31, 2011

Meg Johnson                                   Term to expire December 31, 2012

Robert J. Costello                            Term to expire December 31, 2012

 

Board noted for the record the following appointments as delegates to the Chester County Tax Collection Committee:

            Primary delegate: Bruce Yelton                                  Term to expire December 31, 2010

            First alternate delegates: Harold V. Hoffman, Jr.     Term to expire December 31, 2010

            Second alternate delegate: Margaret Lennon            Term to expire December 31, 2010

 

Conary moved, Brutscher seconded the following reappointments to the Parks, Recreation and Trails Committee:

Ezekiel Hubbard

Bill Haaf

Thomas Bierl

Lawrie Bolger

Chris Conaway

Ricki Stumpo

Joe Stumpo

 

 

Discussion: Board agreed that notice should be posted regarding volunteer opportunities to serve on the Committee. Motion approved unanimously.

 

McNemar moved, Conary seconded the following reappointments to the Historical Committee:

Sarah Mims

Barnard Baily

Pat Burnett

Peggy Conaway

Jean Conary

Mary Beth Drobish

Doug Fearn

Dan O’Neill

Kris Firey-Poling

Alta Hoffman

Ricki Stumpo

Sue Woodward

Bruce Yelton

 

 

Motion approved unanimously.

 

Brutscher moved, McNemar seconded the following reappointments to the Open Space Advisory Committee:

J. Paul Haldeman

 Nancy Ercolani

Thomas Bierl

 Dale Stratton

Holly Manzone

 Linda Moore

Motion approved unanimously.

 

Conary moved, McNemar seconded the following reappointments to the Barnard House Steering Committee:

           

Georgia F. Brutscher, Chair

Mary Dugan – Kennett Underground Railroad Center (KURC)

Kris Firey-Poling

Alta Hoffman

Jean Conary

John O’Neal – KURC

Susan Simone

Rusty Jones – KURC  

Motion approved unanimously.

 

McNemar moved, Conary seconded the following reappointments to the Agricultural Security District Committee:

Becky Baily

Judy Cousins

Andrew Elser

George P. Wickersham, Jr.

Georgia F. Brutscher – Supervisor representative

Motion approved unanimously.

 

Conary moved, McNemar seconded to designate the Founders Day Committee as a Standing Committee for the purpose of oversight of the annual Founders Day event and to appoint the following members of the Committee:

Beverly Bruns, Chair

Ricki Stumpo, Vice Chair

Ezekiel Hubbard

Sandy Retzlaff

Barbara Summers

Bill Haaf

Chris Conaway

Suzanne Breiseth

Lawrie Bolger

Danielle Lawrence

Tim Godek

Jean Conary

June Spring-Melcher

Karen Meyers

Beryl Goldman

Jennifer Coyle

Julianne Ruocco

Lele Galer

Marie Bontigao

Holly Manzone

 

Motion approved unanimously.

 

Conary noted that with the exception of Barnard House Steering Committee and Founders Day Committee, committees must elect a chair and vice chair and notify the Secretary accordingly.

 

Conary moved, McNemar seconded to appoint Georgia F. Brutscher as Pocopson Township’s representative to the Kennett Area Regional Planning Commission, and Bruce Yelton as the alternate representative, with terms to expire on December 31, 2010 or until replacements are named. Motion approved unanimously.

 

McNemar moved, Brutscher seconded to reappoint Nathan Wilson to the Zoning Hearing Board (ZHB) with a term to expire on December 31, 2012 or until a replacement is named. Motion approved unanimously. Board noted that the ZHB acts as a decision-making body for hearings in zoning matters and as such it is prudent to consider appointing an alternate member. Secretary is directed to research options for Township to do so. It is also noted that the Zoning Hearing Board must elect a Chair.

 

Board noted for the record the following previously appointed Zoning Hearing Board members and terms:

Robert Woodward                         Term to expire December 31, 2011

James Noon                                  Term to expire December 31, 2010

 

Brutscher moved, Conary seconded to reappoint Ross Unruh, Esquire, of Unruh, Turner, Burke and Frees, as Solicitor for Pocopson Township in accordance with the Professional Services Agreement dated January 4, 2010 with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

Brutscher moved, McNemar seconded to reappoint Fronefield Crawford, Jr., Esquire, as Solicitor for the Zoning Hearing Board in accordance with the 2010 Fee Schedule submitted December 28, 2009 with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

Conary moved, McNemar seconded to reappoint Keystone Municipal Services, Inc., as Building Inspector, Building Site Inspector, Soil and Erosion Control Inspector for building permit applications in accordance with the 2010 Fee Schedule submitted December 22, 2009 with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

McNemar moved, Conary seconded to reappoint James W. Hatfield, P.E., VanDemark & Lynch, Inc. as Township Engineer at the fee schedule submitted December 28, 2009, effective January 1, 2010 with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

Brutscher moved, McNemar seconded to appoint Castle Valley Consultants, Inc. to provide professional, civil, environmental, planning and GIS services to the Township on an as requested basis at the hourly rate in accordance with the General Contract Conditions dated December 11, 2009 with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

Brutscher moved, McNemar seconded to appoint Yerkes Associates, Inc., to provide zoning review and code enforcement services in accordance with Work Authorization W4717 dated December 17, 2009 with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

McNemar moved, Brutscher seconded to appoint Gary L. Burcham, Registered Landscape Architect, to provide services on an as needed and as requested basis in accordance with the fees stated in the March 9, 2009 contract with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

McNemar moved, Brutscher seconded to appoint Brandywine Conservancy to advise the Open Space Advisory Board on an as needed basis at the fees to be determined on an as needed basis with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

Board noted for the record the appointment of Ezekiel C. Hubbard as the Emergency Management Coordinator and Lloyd Bankson Roach, Birmingham Township Emergency Management Coordinator as the Deputy Emergency Management Coordinator.

 

Board tabled the appointment of the Township Fire Marshall.

 

Conary moved, Brutscher seconded to appoint Ezekiel C. Hubbard as the Director of the Parks and Recreation Department with a term to expire December 31, 2010 or until a replacement is named. Motion approved unanimously.

 

Conary moved, Brutscher seconded to appoint Peggy Lennon as the PMRS - Pension Plan Administrator with a term to expire December 31, 2010 or until a replacement is named. Motion approved unanimously.

 

Brutscher moved, McNemar seconded to designate Longwood Fire and Ambulance Company and PoMarLin Fire Company as emergency service providers for response to the territories in accordance with Resolution 2010-1. Motion approved unanimously.

 

Conary moved, Brutscher seconded to appoint Don Lane as Director of Public Works at a pay rate consistent with the 2010 township budget. Motion carried unanimously.

 

Conary moved, Brutscher seconded to establish holidays for the Township as follows:

           

New Year’s Day (Observed)

            Martin Luther King, Jr. Day (Observed)

            Presidents’ Day                       

            Memorial Day                         

            July 4th (Observed)

            Labor Day

            Thanksgiving Holiday – 11/25 & 11/26

            Christmas Day (Observed)

           

Discussion: Secretary noted that at the request of the Board Township personnel voted unanimously to substitute Columbus Day, October 11th, with the day immediately following Thanksgiving Day, November 26th. Motion approved unanimously.

 

Brutscher moved, McNemar seconded to appoint PIRMA as the insurance broker for the Township with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously

 

Brutscher moved, Conary seconded to appoint Berkheimer Tax Administrator, Inc. as Tax Collector for the Local Services Tax with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

McNemar moved, Brutscher seconded to appoint Central Tax Bureau of PA, Inc. as Tax Collector for the Township property taxes with a term to expire January 3, 2011 or until a replacement is named. Motion approved unanimously.

 

Conary moved, McNemar seconded to establish mileage reimbursement for 2010 at the IRS approved rate of 50¢ (fifty cents) per mile. Motion approved unanimously.

 

Brutscher moved, McNemar seconded to appoint Stephen R. Conary member of the Board of Supervisors, as the voting delegate to the Conventions sponsored by the Pennsylvania State Association of Township Supervisors and the Chester County Associations of Township Officials. Motion approved unanimously.

 

4. Township 2010 Meeting Dates: Conary moved, Brutscher seconded to establish the meeting dates for 2010 as follows:

Board of Supervisors will meet on the 2nd and 4th Mondays of each month at 7:30 p.m.

Township Planning Commission will meet on the 3rd Wednesday of each month at 7:30 p.m.

Founders Day Committee will meet on the 2nd Tuesday of each month at 7:30 p.m.

Historical Committee will meet on the 2nd Wednesday of each month at 7:30 p.m.

Parks, Recreation and Trails Committee will meet on the 2nd Thursday of each month at 7:30 p.m.

Open Space Advisory Committee will meet on Thursdays, as needed, at 4:00 p.m.

 

All meetings will be held at the Township Office at 740 Denton Hollow Road.

Motion approved unanimously.

 

5. Assignment of Supervisor Liaisons to Township Committees: Following discussion, the Board agreed to the following assignments: Open Space Advisory – Conary; Historical – Brutscher; Parks, Recreation and Trails – McNemar; Planning Commission – McNemar; Founders Day – Brutscher.

 

6. Resolutions:

(a) Resolution #2010-1: Conary moved, Brutscher seconded to accept Resolution #1 of 2010 that establishes boundaries for fire protection in the Township between Longwood Fire Company and PoMarLin Fire Company and designates Longwood Ambulance as the EMS provider to the Township and Avondale State Police Barracks as the police protection for the township.

Motion approved unanimously.

(b) Resolution #2010-2: Conary moved, McNemar seconded to accept Resolution #2 of 2010 establishing tax rates for fiscal year 2010 as set forth in Pocopson Township 2010 Budget adopted by the Board of Supervisors, as authorized by Code, on December 14, 2009.

Motion approved unanimously.

(c) Resolution #2010-3: Brutscher moved, McNemar seconded to accept Resolution #3 of 2010 adopting the budget for 2010 as advertised and upon motion made and unanimously approved by the Board of Supervisors, as authorized by Code, on December 14, 2009.

Motion approved unanimously.

(d) Resolution #2010-4: Conary moved, Brutscher seconded to accept Resolution #2010-4 which in accordance with the Second Class Township Code establishes the following depositories for Township Funds

·        First National Bank of Chester County for regular banking and for select investment accounts; and

·        PLGIT (Pennsylvania Local Government Investment Trust) for select investment accounts.

Motion approved unanimously.

 

(e) Resolution #2010-5: Conary moved, Brutscher seconded to accept Resolution #2010-5 acknowledging and recognizing the exemplary volunteer efforts of Randall C. Mims.

Motion approved unanimously.

(f) Resolution #2010-6: Conary moved, Brutscher seconded to accept Resolution #2010-6 acknowledging and recognizing the exemplary volunteer efforts of Tiia Rettig.

Motion approved unanimously.

(g) Resolution #2010-7: Conary moved, Brutscher seconded to accept Resolution #2010-7 acknowledging and recognizing the exemplary volunteer efforts of Sandy Retzlaff.

Motion approved unanimously.

 

(7) Treasurer’s Warrants: Conary moved, McNemar seconded, to approve the Bill Payment Lists for December 22, 2009 – January 4, 2010 recommended for payment by the Treasurer. General Fund: 3 bills due for payment totaling $5,626.26; 2 debit card purchases totaling $131.38.

 

(8) Other Business: Board tabled the snow removal pay rate for contracted intermittent snow removal. Board approved carry over of unused personal days to next calendar year for two (2) Public Works employees with the condition that they must be scheduled within sixty (60) days of January 1, 2010. Brutscher requested feedback from the Board on or before January 19th regarding the Regional Police Study.

Motion: Brutscher moved to authorize Dennis Melton, Architect, to assist the Township by planning and presenting a fundraising presentation at a fee not to exceed $1,500.00; McNemar seconded; motion approved unanimously. .

 

(9) Adjournment: At 8:45 p.m., Brutscher moved to adjourn the meeting; Conary seconded.

 

 

_______________________________                    _____________________________

Susan E. Simone, Administrative Secretary                    Stephen R. Conary, Chair