Board of Supervisors Meeting Minutes

7:30 p.m., Monday, December 13, 2010

In attendance: Stephen R. Conary, Lauressa J. McNemar, P.E., Georgia F. Brutscher; Ezekiel Hubbard, Chair, Parks, Recreation, and Trails Committee.

1. Call to Order: Conary called the meeting to order at 7:30 p.m. and led the pledge of allegiance.

2. Announcements: On December 3^rd Conary met with Louise Wennberg from the County GIS Office, Susan Simone, Ricki Stumpo, and Bruce Yelton to review street addressing procedures in the Township. Developing a consistent address number scheme is an ongoing function of the County GIS Office. McNemar and Mark Knightly, Public Works Director, will attend the municipal stormwater workshop on January 14^th sponsored by the Chester County Water Resources Authority. Brutscher announced that the Kennett Area Regional Planning Commission will not meet in December.

3. Public Comment: Township resident Dan Dunkle asked if the Township Zoning Official will investigate a property on Lenape Road for what may or may not be a violation of the Keeping of Animals Ordinance. Board will ask the Zoning Official to proceed. Dunkle also asked the Board to clarify for residents their responsibility to keep grass clippings and leaves off Township roadbeds.

4. 2011 Budget: Board completed advertising of public notice relating to the proposed adoption of the Pocopson Township 2011 Budget which has been available for public inspection for twenty (20) days.

Motion: Conary moved, McNemar seconded, to adopt Resolution 2010-30 which establishes the fiscal year 2011 budget to continue property tax at current 1.2 mill rate for General Fund and 1.0 mill for Open Space Preservation; motion unanimously approved.

5. Public Works Report: Public Works Director submitted and the Board accepted as written a Public Works Report dated December 13, 2010. Board discussed tree trimming efforts by the Public Works Department to raise the canopy and open the right-of-way throughout the Township. Board discussed three proposals submitted for repairs to the Barnard House to patch siding, seal doors, and repair leaks in the roof. Supervisor McNemar recused herself from this discussion. Board asked Mark Knightly to provide proposals in January for construction of a pre-fabricated or frame constructed salt shed.

Motion: McNemar moved, Conary seconded to approve the sale of a salt spreader to Newlin Township for the amount of $1,200.00 and the expenditure of $3,778.00 for a new salt spreader to fit the 2011 Ford F-550 Truck; motion approved unanimously.

Motion: Brutscher moved, Conary seconded, to approve the proposals for repairs to the Barnard House submitted by Glenn L. McNemar dated November 19, 2010, in the amount of $630.00 and submitted by Ny Seniuk dated December 7, 2010, in the amount of $3,072.00 for roof work as representative of the lowest bids under the condition that a Certificate of Insurance and a proposed work schedule be submitted to the Township Secretary prior to commencement of the work.

6. Old Business: Hubbard withdrew the request for approval of the amended Lian Drive Trail Plan submitted for recordation, noting inconsistencies with the survey and the desire of the Parks, Recreation and Trails Committee to further research the matter. Board discussed the building permit application for two construction trailers for The Preserve site submitted by Toll Brothers. Board agreed to approve the trailers per six-month period in accordance with Resolution 2010-17 which establishes fees for construction trailers condition upon Toll installing landscaping materials (trees and shrubbery) sufficient to shield and significantly soften the view of the trailers from Corinne Road. The number of trees as depicted on the Plot Plan dated November 29, 2010, may be insufficient for this purpose. Secretary is directed to ask the Building Inspector and Township Engineer to verify that sufficient landscape screening is installed. Board will follow-up on a request to meet with a landowner at Taylor’s Run at Red Bridge to discuss status of dedication for the development.

7. New Business: Secretary noted significant building code changes for 2011 regarding fire suppression devices (sprinklers) in residential dwellings. Board requests clarification from Keystone Municipal Services regarding qualifications of inspectors for sprinklers. Prior to the reorganization meeting on January 3, 2011, Board will review Resolution 2010-17 for revisions to the schedule of fees for zoning and building permits. Conary was notified by Chadds Ford Township that they were asked by the Pennsylvania Historic and Museum Commission to accept a management agreement to operate the Brandywine Battlefield Park. Board tabled discussion on Chadds Ford Township’s request for a pledge of $5,000.00 for 2011 to support the management agreement. Board reviewed the November Zoning Activity Report and invoice submitted by Yerkes Associates and requested clarification regarding specific line items. Conary and Brutscher will meet with a representative of Yerkes to review current procedures before processing of the November payment.

8. Treasurer’s Warrants: Conary moved, Brutscher seconded, to approve the Bill Payment Lists for November 23 – December 13, 2010 recommended for payment by the Treasurer. General Fund: 32 bills due for payment totaling $55,580.82; 2 debit card purchases totaling $52.45. Highway Aid: 4 bills due for payment for $4,745.14. Barnard House Account: 1 bill due for payment for $500.00. Historical Account: 1 bill totaling $1,596.50.

9. Correspondence: none.

10. Approval of Minutes of November 15, 2010 and November 22, 2010: Brutscher moved, Conary seconded, to approve the Budget Work Session Meeting Minutes dated November 15, 2010 as submitted. Conary moved, McNemar seconded to approve the Minutes of November 22, 2010 as revised.

11. Adjournment: At 8:45 p.m. Conary moved, McNemar seconded to adjourn the meeting.

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Susan E. Simone, Administrative Secretary Stephen R. Conary, Chair