Board of Supervisors Meeting Minutes

7:30 p.m., March 8, 2010

In attendance: Stephen R. Conary, Georgia F. Brutscher, Lauressa J. McNemar, P.E.

1. Call to order: Conary called the meeting to order at 7:30 p.m. and led the Pledge of Allegiance.

2. Announcements: Township accepted dedication of the Riverside Wastewater Treatment Plant (WWTP) from Toll Brothers and turned the WWTP over to Delaware County Regional Water Quality Control Authority (DELCORA). DELCORA is running the WWTP as of March 1, 2010. The Township’s Liquid Fuels Fund payment for 2010 was received via electronic funds transfer on March 1, 2010. This is one month earlier than is customary and is based on the Governors Proclamation of Disaster Emergency dated 2/6/2010 recognizing record setting snowfalls this season.

3. Public Comment: Brian Reikos, Township resident, requested information regarding status of proposals for the renovation work on the Barnard House. Board indicated that the project is not yet ready to put out for bids. A Barnard House Volunteer Day is scheduled for April 18^th for the purpose of general clean-up of the interior and the immediate grounds adjacent to the House. Rob Fenza commended the Township Public Works Department for their hard work in clearing the roads during the recent snow storms. Donna Maston received a copy of the Township Engineer’s report dated March 5, 2010 regarding tree-clearing operations on Lot 3 of the Berlin Subdivision on Corrine Road. Maston noted the Engineer’s recommendation that a preconstruction meeting should be scheduled before operations continue due to the porous properties of the shared driveway. She understands that going forward Yerkes Associates will be working with the Lot 3 landowner on both land disturbance and zoning issues for the project. She and Lot 1 landowner would like to attend preconstruction meetings.

4. Public Works Report: Lane submitted and the Board accepted as written a public works report dated February 22, 2010. The Report was supplemented with the following discussion: deer management program went well although the inclement weather limited the overall number of hunting days. The total deer kill was three. Lane will be working on the Red Bridge Lane bridge bid package. The bid package may be divided to accommodate response to different skill sets required. He will also begin work on the salt shed bid package. Lane continues to review the traffic signal report regarding potential deficiencies at the traffic light intersection of Route 926 and Pocopson Road. Board members suggested that Lane include Pocopson Elementary School officials in the review process as the installation was funded by the school district. Lane has developed a priority list for spring work assignments and will provide this information for posting on the Township web site. The information will also be distributed on fliers to the homeowner associations and posted throughout the Township where applicable. A higher than normal volume is expected this year for chipping service. He will also require the assistance of a flagger if chipping services are performed curbside on Lenape Road. Joshua B. Young, Vice President, Young’s Garage reviewed a proposal for towing service and storage for vehicles parked illegally that interfere with snow removal, salting, cindering, or plowing operations. Young’s Garage currently provides these services for West Chester University, East Bradford Township, and West Goshen Township. Young proposed charging $125.00 to tow from any location in Pocopson Township to Young’s Garage Storage facility at 1022 Lenape Road with an additional charge of $25.00 per day for each day that the vehicle is not claimed. Board agreed to review the proposal and submit a draft resolution to the Township Solicitor.

5. Barnard House Update: Brutscher reported Volunteer Day Orientation meeting scheduled for March 10^th. Volunteer Day will be Sunday, April 18^th at 1:00 p.m. Brutscher contacted the Longwood Foundation regarding submission of a grant application.

6. Resolutions: Board reviewed the following Resolutions –

a) Dedication/Riverside at Chadds Ford: Motion: Conary moved, Brutscher seconded to adopt Resolution 2010-11 ratifying and confirming the acceptance of dedication of certain open space, equestrian trail, pedestrian trail, stormwater and sanitary sewer easements, and the sanitary sewer system serving the subdivision of Riverside at Chadds Ford; motion unanimously approved.

b) Transfer of Sanitary Sewer System to Delaware County Regional Water Quality Control Authority, Inc. (DELCORA): Motion: McNemar moved, Brutscher seconded to adopt Resolution 2010-12 ratifying and confirming the assignment and transfer of sanitary sewer easements and the sanitary sewer system serving the subdivision of Riverside at Chadds Ford; motion unanimously approved.

c) Pocopson Township Planning Commission Vacancy: Motion: Brutscher moved, McNemar seconded to appoint Dr. Steven G. Simonson to the Planning Commission to fill the term of Chris Sperber to expire on December 31, 2010 and to continue until a successor is appointed; motion unanimously approved.

7. New Business: Robert and Marcy Fenza appeared before the Board regarding their interest in demolishing an addition to their dwelling at 205 Northbrook Road (Tax Parcel 63-1-5) in order to rebuild a larger addition. Fenza provided background regarding the historical significance of the dwelling and noted that the property lies within the 100-year flood plain. The project includes construction upgrades utilizing green technology. To date, Fenza met with Yerkes Associates to review Section 250-40(A)(2) of the Township Code restricting expansion or enlargement of a structure in flood plain. Fenza seeks a definitive path forward for a modification of Township Code. Board agreed with the Opinion Letter dated March 2, 2010, submitted by Yerkes Associates, regarding submission of the matter to the Township Zoning Hearing Board. In addition, the Board agreed that Fenza should meet with the Township Engineer to more fully understand the application process for building in flood plain, specifically identifying required certifications from Federal Emergency Management Agency (FEMA).

8. Old Business: Brutscher reported that all property owners have signed off on the vacating of Larkin Baily Road and the Township is ready to proceed with adoption of the ordinance.

Motion: McNemar moved, Brutscher seconded, to direct the Secretary to proceed with legal advertising for a public hearing on March 22, 2010 to adopt Ordinance 1-2010; motion unanimously approved.

Hubbard requested approval to mail an Emergency Services Survey as part of the update for the Township Emergency Management Plan (EMP). Board agreed to include the survey as a newsletter insert. Secretary will assist the Board in completing online EMP certification and training.

9. Treasurer’s Warrants: McNemar moved, Conary seconded, to approve the Bill Payment Lists for February 23 – March 8, 2010 recommended for payment by the Treasurer. General Fund: 16 bills due for payment totaling $21,628.22; 3 checks written since the February 22^nd Supervisors meeting totaling $52,840.67; 5 debit card purchases totaling $552.11. Highway Aid: 4 bills due for payment totaling $11,308.67.

10. Correspondence: Board reviewed and signed the 2009 Annual Wasteload Management Report (Chapter 94 Report) for the Sheeder Wastewater Treatment Plant as submitted by Castle Valley Consultants.

11. Approval of Minutes of February 22, 2010: Brutscher moved, McNemar seconded to approve the February 22, 2010 Minutes as revised; motion unanimously approved.

12. Adjournment: At 9:10 p.m., Brutscher moved, Conary seconded to adjourn the meeting.

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Susan E. Simone, Administrative Secretary Georgia F. Brutscher, Vice Chair