Board of Supervisors Meeting
Minutes
7:30 p.m.,
April 26, 2010
In attendance: Board
of Supervisors: Stephen R. Conary, Georgia F. Brutscher,
1. Call to order:
Conary called the meeting to order at 7:30 p.m. and
led the Pledge of Allegiance.
2.
Announcements: Conary reported attending a Brandywine Conservancy meeting regarding
municipal planning. He attended a Town Hall Meeting hosted by Representative
Stephen E. Barrar that included discussion on
proposed fee for State Police coverage.
3. Public Comment: Joseph Gray of
4. Historical Committee: Mims submitted and the Board accepted as written a Historical Committee Update dated April 13, 2010. The Update was supplemented with the following discussion: (1) notice from Representative Barrar’s office of recent award of a $50,000 grant for the Locust Grove Schoolhouse (Schoolhouse) from National Historic Trust; (2) Board clarified that Mims agrees with the installation of a water line for the Schoolhouse to provide a working sink; the water line is part of the infrastructure for the adjacent Toll community; (3) an outdoor composting toilet facility is an appropriate green initiative planned for the Schoolhouse; (4) Mims outlined the constituent components for a number of grants that have been awarded or are pending; (5) University of Delaware graduate students will be assisting the Committee through 2010 on a number of projects as identified in awarded grants; (6) the Committee completed work with the County of Chester to produce an historical atlas that includes tax parcel identification; Secretary to provide this information to the Planning Commission for consideration as a link to the Township Code; (7) the Committee was successful in their effort to obtain a state historic marker for the Barnard House. The Board thanked Mims and the Committee for their exemplary work and congratulated them for all their efforts.
Motion: Brutscher moved that the Board
grant preliminary final approval of the Final Land Development Plan for the
Becker Property prepared by Hillcrest Associates dated April 30, 2009 and last
revised March 11, 2010, contingent upon the following conditions: (1)
recordation of the Stormwater Operation and
Maintenance Agreement; (2) receipt of approval of all responsive documents from
PennDOT, Department of Environmental Protection, and
Chester County Health Department prior to issuance of a building permit; Conary
seconded; motion unanimously approved.
6. County of Chester
– Data Services Building – Tax Parcel 63-3-39: Township Planning Commission (PC)
recommends the Board of Supervisors approve the Plan prepared by Regester Associates dated March 3, 2010 (the “Plan”) and
associated waivers for a single-story
data services building located on the northeast side of Wawaset
Road on land owned by the County Correction Facility (139.1 acres) utilizing an
internal driveway located east of the Work Release Facility. James Fritsch, P.E., Regester
Associates, and Applicant John Dargay for
|
Item # |
Comment/Action |
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1 |
Applicant submitted paperwork to Pennsylvania Department of Conservation and Natural Resources regarding PA Natural Diversity Inventory (PNDI) from the Fish & Boat Commission and the Bureau of Forestry. |
|
2 |
Board agrees with PC and Township Engineer (TE) findings that the Plan shows sufficient area to identify protected resources impacted by construction of the building given the minimal disturbance and the totality of the 139+- acre parcel. |
|
3 |
Board has no objection to the findings of the PC and TE as substitute for the Zoning Officer in identifying adequate protection of natural features in accordance with Section 250-87. |
|
4 |
Board has no objection to classifying the |
|
5 |
Board agrees that a complete tabulation of existing and proposed building and impervious coverages for the 139+- acre parcel is not warranted at this time. |
|
6 |
Applicant is working with the Chester County Health Department to confirm sewage capacity. |
|
7 |
Applicant is required to record in the Chester County Office of Recorder of Deeds an Operations and Maintenance Agreement for the Stormwater Management (SWM) Facilities at the same time as recordation of the Final Plan. |
Board agreed that a
landscape plan was not required given the minimal square footage and location of
the building. Board accepted SWM calculations submitted for the limited area of
disturbance for this project. New construction on the County site must comply
with current SWM ordinances.
Motion: McNemar moved to grant waivers from the
Pocopson Township Subdivision and Land development Ordinance and Stormwater Management Ordinance in accordance with
Applicant’s request per Regester Associates waiver
letter dated April 26, 2010; Conary seconded; motion unanimously approved.
Motion: Conary moved that the Board grant final approval of the Final Plan Prepared for County of Chester dated March 3, 2010 and last revised April 7, 2010, as prepared by Regester Associates, Inc., to construct a data services building contingent upon the following conditions: (1) recordation of the Stormwater Operation and Maintenance Agreement; (2) confirmation from the Chester County Department of Health that the County Wastewater Treatment Plant has sufficient capacity for the proposed data center; and (3) submission of PNDI Environmental Review Impact Report noting clearance; Brutscher seconded; motion unanimously approved.
7. Creek Road Retaining Wall and Paving Bid: Board reviewed Township Engineer Executive Summary
dated April 26, 2010 recommending the Board award the contract to the low
bidder, Lechmanik, Inc., in the amount of $24,600.00
with a conditional option that the Township purchase 200 solid concrete blocks
from Delaware Valley Concrete (DVC) in Kennett Square for a price not to exceed
$3,800.00. Lane confirmed that the Public Works Department can purchase the
blocks from DVC and Lechmanik will pick them up
from DVC for installation. Board agreed that a preconstruction meeting should
be scheduled as soon as possible to review project details. In addition,
the Township should provide advance notice of the potential for modified
traffic patterns to the school district and affected residents on
Motion: Brutscher
moved to approve the base bid of $24,600.00 from Lechmanik,
Inc., with the cost of 200 solid concrete blocks from Delaware Valley Concrete,
8. Cannon Hill
Property Complaints: Joseph Stumpo,
William Brown, and James White (Cannon Hill Landowners) appeared before the
Board regarding an update to the April 12, 2010 discussion regarding the
property known as “Hipkins Property” now owned by a
development firm CloCal. Conary reported that the
Township Engineer has researched the issues at hand related to the submission
of the building permit application. As a result, Township Engineer has
requested that the Applicant submit U.S. Army Corp of Engineers and Pennsylvania
Department of Environmental Protection documents confirming permitting for the
current conditions. Cannon Hill Landowners requested and Board agreed to direct
Public Works to contact CloCal regarding the removal
of the downed tree and tree limbs currently obstructing the easement area.
9. Public Works
Report: Lane submitted and the Board accepted as written a public works
report dated April 25, 2010. The Report was supplemented with the following
discussion: (1) Board thanked Public
Works for excellent work done to complete the chipping project; (2) Lane continues to remove debris from the
Barnard House clean-up day; (3) Secretary is directed to draft a letter in
response to the erosion issue at 5 Ayer Court in the Olmsted Development; (4)
Board acknowledged response from a resident that significant repairs are needed
for the road surface at the intersection of Red Lion and Unionville-Lenape Roads; (5) Lane reported that the insurance carrier
approved the claim for repairs to the exterior of 740 Denton Hollow Road from
the February snow storm. Cost estimates approved include structural repairs and
repairs to the incoming electric line which includes the service upgrade.
10. Planning
Commission Report: Secretary reported that the Planning Commission (PC)
members received copies of the 2001 Township Comprehensive Plan for the purpose
of review for the ten-year update. Conary noted that he will contact PC Chair
regarding the
11. Barnard House
Update: Brutscher reported that the
Barnard House Volunteer Day on April 18th was a fabulous success
with more than 50 volunteers participating. Board signed thank you letters
recognizing the special efforts of the Longwood Fire Company, James and Sue
Caldwell, and the Kennett Underground Railroad Center. A subcommittee of the
Barnard House Steering Committee continues to interview grant writers. Board
discussed recent proposal submitted for installation of snow guard to the roof
area. Brutscher will research additional proposals.
12. New Business: Hubbard reported that representatives from
the PRT Committee will be meeting with Andy Elser
regarding the trail easement. Secretary noted request from Brandywine Valley
Scenic Byways Commission to endorse amended intergovernmental agreement
approved by Ordinance 2-2006. Board agreed to proceed with amendment to
Ordinance for the May 10, 2010 meeting. Board reviewed documentation to be
submitted for emergency assistance initiative for 2010 snow storms.
Motion: Conary moved to adopt Pocopson Township
Resolution 2010-16 authorizing the Treasurer to execute for and in behalf of
Pocopson Township all required forms and documents for financial assistance
under the FEMA 1989-DR emergency assistance initiative; McNemar seconded;
motion approved unanimously.
13. Old Business: Board reviewed Grant of Easement with Aqua Pennsylvania, Inc., for installation of the waterline at in conjunction with the site development for Toll community. Board approved notice for the newsletter regarding emergency management plan special needs services update via electronic registry through the County website.
Motion: Brutscher moved to endorse the Grant of Easement for
installation of a water service line on Township property adjacent to
14. Treasurer’s
Warrants: Brutscher will undertake
a review of the Township insurance policies for the purpose of identifying
areas of loss coverage that may be inadequate or missing.
Motion: Conary moved, Mcnemar seconded, to approve
the bill payment lists for March 23 – April 12, 2010 recommended for payment by
the Treasurer. General Fund: 17 bills due for payment totaling
$57,858.69; 2 debit card purchases totaling $259.44. Schoolhouse Fund: 1
bill due for payment totaling $64.00 (to be paid out of the federal IMLS
grant). Park, Recreation and Trails: 1 bill totaling $2,500.00; motion
unanimously approved.
Motion: Conary moved, Brutscher seconded, to accept
the March 2010 Financial Report prepared by the Township Treasurer; motion
unanimously approved.
15. Correspondence: Board reviewed first quarter report submitted
by the Building Inspector regarding permits issued. Board reviewed the Special
Event Request for Services Contract for emergency management coverage by
Longwood Fire Company during Founders Day, September 19th.
Motion: Brutscher moved to accept the Special Event
Request for Services Contract per the terms set forth for emergency management
coverage by Longwood Fire Company during Founders Day, September 19, 2010;
Conary seconded; motion approved unanimously.
17. Approval
of Minutes of April 12, 2010: Brutscher
moved, McNemar seconded to approve the April 12, 2010 Minutes as revised;
motion unanimously approved.
18. Adjournment: At 9:25 p.m., Brutscher moved, Conary seconded to adjourn the meeting.
___________________________________ _____________________________
Susan E. Simone, Administrative Secretary Stephen R. Conary, Chair