Board of Supervisors Meeting Minutes

7:30 p.m., Monday, September 27, 2010

In attendance: Georgia F. Brutscher, Lauressa J. McNemar, P.E.; Committees – Ezekiel Hubbard, Chair, Parks, Recreation, and Trails; Don Lane, Deer Management. Absent: Stephen R. Conary

1. Call to Order: Brutscher called the meeting to order at 7:30 p.m. and led the Pledge of Allegiance.

2. Announcements: McNemar reported that the Board finalized health care plans for participating employees. The health care plans are effective October 1^st and represent significant savings to the Township and those employees. Brutscher attended the Kennett Area Regional Planning Commission (KARPC) on September 21^st. There is a general slow down in the region. KARPC will ask the State Police to attend a KARPC meeting following release of the U.S. Census Data. Krisp Communications has identified grants for submission for the Barnard House Project. Board is looking for someone to take charge of the Pocopson Clean-Up Day held in April in conjunction with Earth Day. Brutscher reported that the Township Engineer is working with Toll Brothers to identify additional modifications to the Locust Grove/Corinne Road intersection in order to improve the turning radius.

3. Public Comment: Sean Kennedy of 501 Locust Grove Road inquired as to the status of Toll’s written response to residents affected by the construction and the intersection modifications for The Preserve. Board directed the Secretary to contact the Toll Representative. Secretary is also directed to have the Township Engineer re-examine the DeLucca driveway at 495 Corinne Road for installation issues. Tana Blevins of 475 Locust Grove Road expressed appreciation for the Board’s efforts to date in resolving issues between the residents and Toll. Board will continue to provide assistance to the extent they can because in some regards this is a matter between the residents and Toll. Terry Gumpper of 1802 Lenni Drive requested an update regarding the Zoning Official’s investigation of the landscape and grass overgrowth on the property located on Lenni Drive. Secretary reported that the Zoning Office is scheduled to complete a site visit this week. David Hartman of 620 South Wawaset Road was heard regarding landscape deficiencies on Lot 3, Berlin Subdivision and the County Youth Center which are affecting his property. Board directed the Secretary to send the photographs submitted by Hartman of Lot 3 to the Township Landscape Architect and the County Youth Center photographs to the County Maintenance and Facilities Manager.

4. Founders Day Committee Report: Board was in agreement that the September 19^th Founders Day was a great day for all attendees. Hubbard reported that the Committee will meet this week to review overall operations. A few invoices remain outstanding.

5. Public Hearing: Ordinance Amending Vehicles & Traffic Chapter of the Township Code: Brutscher moved, McNemar seconded to close the regular meeting at 8:00 p.m. and open the Public Hearing to consider an Ordinance Amending the Vehicles and Traffic Chapter of the Code, Section 221-3. Exhibits B-1 through B-7 were presented and included Notice of Public Hearing published in the Daily Local News on September 17, 2010 and Township Resolution No. 2010-14 Winter Parking. Brutscher presented a summary background on the need to approve a tow service and storage for vehicles parked illegally that interfere with snow removal, salting, cindering, and plowing operations. Public Comment: none.

Motion: Brutscher moved, McNemar seconded, to close the public hearing at 8:20 p.m. and resume the regular meeting.

Motion: McNemar moved, Brutscher seconded, to approve the enactment of Ordinance #5 of 2010, Amending the Vehicles and Traffic Chapter of the Code, Section 221-3.

6. Public Works Report: Public Works Director submitted and the Board accepted as written a Public Works report dated September 27, 2010. Board acknowledged the excellent work of the Public Works Department in repairing sections of Red Lion Road.

Motion: McNemar moved, Brutscher seconded to approve the expenditure of $500.00 by the Public Works Department to repair the glass on the right-side door of the mower damaged during mowing operations on Parkerville Road.

7. Old Business: Bond Reduction and Escrow Release requests were submitted by Toll Brothers for The Preserve.

Motion: Brutscher moved, McNemar seconded to approve The Preserve Sanitary Bond Reduction #1 dated September 22, 2010 as reviewed and recommended by Castle Valley Consultants, Inc., with a net release of $952,991.38.

Motion: Brutscher moved, McNemar seconded to approve The Preserve Off-site Roadway Improvements Escrow Release #1 dated September 7, 2010 as reviewed and recommended by VanDemark & Lynch, Inc. in the amount of $85,116.00.

Motion: Brutscher moved, McNemar seconded to approve The Preserve On-site Improvements (non-sanitary) Escrow Release #1 dated September 7, 2010 as reviewed and recommended by VanDemark & Lynch, Inc. in the amount of $898,273.40.

Discussion ensued regarding the provisions of the Pump and Haul Application submitted by Toll. McNemar noted the interim disposal and treatment of the wastewater from The Preserve is for a period of eight months.

Motion: McNemar moved, Brutscher seconded to approve Pocopson Township Resolution No. 25-2010 supporting a Pump and Haul Application to serve The Preserve at Chadds Ford Subdivision to be submitted to the Pennsylvania Department of Environmental Protection for a term of up to eight months.

Motion: McNemar moved, Brutscher seconded to sign the Pump and Haul Agreement made part of the Pump and Haul Application for The Preserve identified as EME No. 1541-03 prepared by Evans Mill Environmental, LLC, as reviewed and recommended by Castle Valley Consultants, Inc., and the Township Solicitor.

Board reviewed and concurred with the Township Landscape Architect regarding installation of landscaping along Locust Grove Road as set forth in correspondence dated September 27, 2010. Plant material should be ordered now as suggested to avoid issues with plant availability in Spring 2011. Hubbard reported that the Elser Trail will be delineated by the installation of a fence. Details regarding the cost of the fence and fence maintenance, installation of a gate, and mowing responsibilities will be set forth in writing along with the Trail Easement all of which will be submitted to the Board for the October 11^th meeting. Hubbard reported the resignation of William Haaf from the PRT. Board will write to a letter thanking him for his years of service and invite him to remain a part of the Stream Team.

8. New Business: Lane provided a report of the Deer Management Committee meeting held September 7, 2010. Discussion ensued regarding the use of and costs for deer feeders, including but not limited to liability issues of placing feeders in Township parks and accessibility to maintain feeders in remote locations. McNemar suggested the Committee contact homeowner associations (HOA) to gauge their interest in installing and maintaining a feeder on HOA common space.

Motion: Brutscher moved, McNemar seconded to approve the managed hunting schedule on Township property as set forth in the report dated September 22, 2010.

Motion: Brutscher moved, McNemar seconded to approve the appointment of Vincent Pompo, Esquire, as Solicitor for the Township Planning Commission in the Conditional Use Matter of 5 Cannon Hill Drive.

Board reviewed Township Engineer Comment and Review Letter dated July 27, 2010 regarding Overlook Circle Escrow Release #8.

Motion: McNemar moved, Brutscher seconded, to approve Overlook Circle Escrow Release #8 in the amount of $11,072.09 upon receipt of $3,012.09 paid directly to Pocopson Township for construction review services provided by VanDemark & Lynch, Inc. and Burcham & Associates for the period 7/1/2010 through 9/1/2010.

Board approved the request to hire Holli Cialini as a temporary receptionist for the Administration Office in accordance with the Township Budget.

9. Treasurer’s Warrants: Brutscher moved, McNemar seconded, to approve the Bill Payment Lists for September 14 – September 27, 2010 recommended for payment by the Treasurer. General Fund: 16 bills due for payment totaling $16,265.80; 1 debit card purchase totaling $39.95. Highway Aid: 4 bills due for payment for $1,193.96. Historical Committee Fund: 1 bill due for payment for $34.82. Parks, Recreation & Trails: 1 bill totaling $400.00.

10. Correspondence: none submitted.

11. Approval of Minutes of September 13, 2010: Brutscher moved, McNemar seconded to approve the Minutes of the meeting held September 13, 2010.

12. Adjournment: At 9:15 p.m. Brutscher moved, McNemar seconded to adjourn the meeting.

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Susan E. Simone, Administrative Secretary Georgia F. Brutscher, Vice Chair