Board of Supervisors Meeting Minutes

7:30 p.m., December 21, 2009

 

Present: Stephen R. Conary, Georgia F. Brutscher.  Absent: Lauressa J. McNemar, P.E.

 

1. Call to order: Conary called the meeting to order at 7:35 p.m., and upon motion made dispensed with reciting the Pledge of Allegiance.

 

2. Announcements: Township settled on the Conservation Easement on the Elser Property thus adding 90+- acres to Township Open Space in perpetuity. Conary met with Building Inspector and owner of Shoppes at Lenape regarding sewer connection.   

 

3. Public Comment: none.

 

4. Founders Day Committee: Ezekiel Hubbard introduced Township resident Beverly Bruns who is volunteering to Chair Founders Day 2010. Board recognized that there is merit in changing status of Founders Day Committee to a standing committee during the Organizational Meeting January 4th. Bruns is delighted to serve as Chair. Ideas for 2010 include focus on equestrian population that will include a demonstration by Radnor Hunt. She noted interest in canine activities such as an agility competition and a dog/owner “look alike” contest. Hubbard is willing to serve as Board liaison if desired. Ricki Stumpo has expressed interest in serving as Vice Chair. Conary noted that Public Works Department might consider shifting work week schedule in order to provide support for the event. He also noted that in the interest of consistency, Township Staff should continue to provide assistance with proofreading and document management. Board is looking forward to Founders Day 2010. 

 

5. Public Works Report: Lane submitted and the Board accepted as written a project report for the week of December 21, 2009. The report was supplemented with the following:

(a) Snow storm December 19th and 20th – Lane reported minimal equipment problems limited to well-worn tire chains. Board authorized purchase of new chains. Lane engaged the services of two seasonal employees to assist with snow removal. Problem persists with parked cars on Township roadways during snow/ice events. Secretary is directed to contact the Solicitor regarding legal options to resolve this problem.

(b) Infrastructure – Lane reported work continues on installation of a drain system to resolve the ponding at Corinne Road and Locust Grove Road due to the collapsed pipe at the intersection.

(c) Creek Road Retaining Wall – particulars for the bid package to be submitted by VanDemark & Lynch with option to include purchase of blocks by Township. However, transport of the blocks will not be responsibility of the Township.

(d) FCC Narrow Banding Radio Frequencies – Lane reported that the County notified all municipalities of mandatory upgrade to two-way radios and operating licenses. Cost estimate to Township for the upgrade purchased through the Co-Op will be $2,000.  

(e) Bragg Hill Road Turnaround – Board deferred discussion.

 

6. Barnard House: Brutscher reported that Architect Dennis Melton continues to assist the Township in reviewing project manager contracts and funding presentations.    

 

7. Public Hearing: Ordinance No. 3 of 2009 Amending Section 250-6 et seq regarding Signs: 

Motion: At 8:00 p.m. Brutscher moved, Conary seconded to close the public meeting and open the public hearing. Proposed Sign Amendment has been available to the public since November 24, 2009. Exhibits presented as follows – B-1 letter dated November 23, 2009 from Chester County Planning Commission recommending approval of the Amended Ordinance; B-2 submission to Chester County Law Library and public notice; B-3 legal advertising submitted to Daily Local News; B-4 proposed amended ordinance; B-5 proof of publication. There were no public comments.

Motion: Brutscher moved to approve Pocopson Township Ordinance No. 3 of 2009 as presented amending the sign provisions; Conary seconded; motion unanimously approved.  

 

Motion: At 8:05 p.m. Brutscher moved, Conary seconded to close the hearing and reopen the public meeting.

 

8. Planning Commission (PC) Update: Secretary provided a brief report of the Planning Commission Meeting held December 16, 2009, noting that the PC continues to work on pre-draft ordinances for windmills, fences/walls, and noxious weeds.   

 

9. New Business: Township Organizational Meeting will be held January 4, 2010. Conary noted that Township should contact committee members and appointees in advance regarding interest and availability to serve in 2010. Hubbard submitted names of members for 2010 Park, Recreation and Trails Committee for Board consideration. 

 

10. Old Business: Conary noted that Wednesday, December 23, 2009, is the decision deadline regarding completion of all outstanding components for the DELCORA settlement.  

 

11. Treasurer’s Warrants: Conary moved, Brutscher seconded, to approve the Bill Payment Lists for December 15-21, 2009 recommended for payment by the Treasurer. General Fund: 11 bills due for payment totaling $45,414.95; 0 debit card purchases. Highway Aid: 2 bills due for payment totaling $3,309.51. PLGIT Open Space Loan: 1 bill for payment of $5,944.45.

 

12. Correspondence: Board reviewed traffic signal maintenance two-year contract submitted by Signal Service Inc. for the traffic signal located at Route 926 and Pocopson Road.

Motion: Conary moved, Brutscher seconded to endorse the two-year traffic signal maintenance contract with the inclusion of an amendment to the contract to provide for a termination provision; motion approved unanimously.

Keystone Municipal Services offered to obtain a set of the 2009 International Construction Code Series Code books for the Township at cost in the amount of $415.62. Board agreed to purchase the Code Books.

 

13. Approval of Minutes December 14, 2009: Conary moved to approve the Minutes of December 14, 2009 as revised; Brutscher seconded; motion unanimously approved.

 

14. Adjournment: At 8:35 p.m., Brutscher moved to adjourn the meeting; Conary seconded.

 

 

___________________________________            _____________________________

Susan E. Simone, Administrative Secretary                    Stephen R. Conary, Chair