Board of Supervisors’ Meeting
Minutes of January 5, 2004 - Reorganization Meeting
The meeting was called to order at 9:50
a.m. by Chairman Sellers. Supervisor Brutscher and Hubbard were present
along with Bill Harwood, Building Inspector and Zoning Officer.
Supervisor Brutscher dispensed with the pledge of allegiance.
Announcements: There were no announcements or reports.
Reorganization:
Hubbard moved, Sellers seconded to elect Georgia
Brutscher as temporary Chair and Karen Eckard as temporary Secretary.
Motion carried.
Brutscher moved, Hubbard seconded to appoint William Sellers as Chair of
the Supervisors. Motion carried.
Hubbard moved, Sellers seconded to appoint Georgia
Brutscher as Vice Chair of the Supervisors. Motion carried.
Sellers moved, Brutscher seconded to appoint Karen
Eckard as Secretary/Treasurer at an annual salary that was tabled so
further discussion could take place until the next Board meeting. Motion
carried.
Hubbard moved, Brutscher seconded that a
recommendation be made to the Board of Auditors to obtain a Treasurer’s
Bond in the amount of $400,000. Motion carried.
Hubbard moved, Brutscher seconded that William
Harwood be appointed Zoning Officer at an annual salary of $1,200, plus
75% of court fines when attending court hearings and all other fees will
be by resolution. Motion carried.
Sellers moved, Brutscher seconded to appoint Ezekiel
Hubbard as Road Supervisor. Motion carried.
Sellers moved, Brutscher seconded to appoint William
Harwood as Building Inspector, Building Site Inspector, and Soil and
Erosion Control Inspector at the fees established by Resolution. Motion
carried.
Sellers moved, Hubbard seconded the following
appointments to the Planning Commission:
Planning Commission Member Term Expiration
Judy Cousins
December 31, 2006
Sean Rafferty December
31, 2006
William Waddington December 31,
2006
Motion carried.
PC Note for future reference: Meg Baird &
Steve Conary terms to expire on December 31, 2004 and Sarah Mims & Susan
Breiseth terms to expire on December 31, 2005.
Brutscher moved, Sellers seconded the following
re-appointments and election of officers to the Open Space Committee:
Thomas Bierl
Alan Johnson-Chairman
Peggy Conaway Lynn Stevens-Co
Trails Director
Jane Gifford-Secretary Ricki
Stumpo-Co Trails Director
Ezekiel Hubbard-Trails Director Sandy Wetzleff-Vice
Chairwoman
Motion carried.
Brutscher moved, Hubbard seconded the following
re-appointments to the Historic Committee:
Melinda Bloomfield Sarah Mims-Chairwoman
Pat Burnett Alma Struble
Peggy Conaway Nancy Tuvesson
Mary Beth Drobish Sue Woodward
Motion carried.
Sellers moved, Hubbard seconded the following
re-appointments to the Agricultural Security District Committee:
Judy Cousins Samuel
Milliner
Harold Hoffman Alma Struble
Georgia Brutscher**
** As the Acting Supervisor on the Committee
Motion carried.
Sellers moved, Hubbard seconded to appoint Robert
Woodward as Pocopson Township’s alternate representative to the West
Chester Regional Planning Commission, with his or her term to expire on
December 31, 2004. Note: Another representative member will be appointed
at a later Board meeting.
Sellers moved, Hubbard seconded to appoint Georgia
Brutscher as Pocopson Township’s representative to the Kennett Area
Regional Planning Commission, with her term to expire on December 31,
2004. Motion carried.
Sellers moved, Hubbard seconded to appoint Bruce Yelton as Pocopson
Township’s alternate representative to the Kennett Area Regional Planning
Commission with his term to expire on December 31, 2004. Motion carried.
Brutscher moved, Sellers seconded to appoint Ross
Unruh, Esquire, of Unruh, Turner, Burke and Frees, as Solicitor of
Pocopson Township at an hourly rate of $175.00 per hour. Motion carried.
Brutscher moved, Hubbard seconded to appoint
Vandemark & Lynch, Inc. as Township Engineer with the rates for principal
staff as set forth in the letter of December 22, 2003 from John Fenn.
Motion carried.
Brutscher moved, Sellers seconded to appoint Ezekiel
Hubbard as the Emergency Management Coordinator, with his term to expire
on December 31, 2004. Motion carried.
Sellers moved, Hubbard seconded to designate emergency service
providers and establish the territories by resolution for response and
support to Longwood Fire and Ambulance Companies and Pomarlin Fire
Company. Motion carried.
Sellers volunteered to speak with Randy Mims about
becoming the Chairman of the Vacancy Board with his term to expire on
December 31, 2004. The Board agreed to make this appointment at a later
date.
Brutscher moved, Sellers seconded to appoint William
Harwood as Director of Public Works and reimburse him for his cell phone
which is used for township business. Motion carried.
Brutscher moved, Sellers seconded to establish the
pay range for the part-time road crew from minimum wage to $17.00 per
hour, at the discretion of the Director of Public Works. Motion carried.
Brutscher moved, Hubbard seconded to establish
holidays for the Township as follows:
New Year’s Day Labor
Day
President’s Day Thanksgiving
Columbus Day
Christmas
Memorial Day Three Personal Days
July 4th
Motion carried.
Sellers moved, Hubbard seconded to appoint PIRMA as
the insurance broker for the township. Motion carried.
Brutscher moved, Hubbard seconded to appoint
Berkheimer Associates as Tax Collector for the Occupational Privilege
Tax. Motion carried.
Brutscher moved, Hubbard seconded to appoint
Christopher Sperber as Tax Collector for the Township’s real estate tax.
Motion carried.
Brutscher moved, Hubbard seconded to establish
checking and savings accounts at First National Bank of West Chester and
Money Market Accounts at Pennsylvania Local Government Investment Trust.
Motion carried.
Sellers moved, Brutscher seconded to establish the
mileage reimbursement rate at $.35 per mile. Motion carried.
Brutscher moved, Hubbard seconded to appoint
H.William Sellers as the voting delegate to the PA State Association of
Township’s State Convention. Motion carried.
Brutscher moved, Hubbard seconded to establish the
following meeting dates for 2004:
Board of Supervisors*
2nd Monday of the month at 8:45 a.m.
4th Monday of the month at 7:30 p.m.
* Except as follows:
·
Tuesday, October 12 at 8:45
a.m. (Due to Columbus Day)
·
Monday, December 13 at 8:45
a.m. (Only meeting this month)
Township Planning Commission
3rd Wednesday of the Month at 7:30 p.m.
(No August Meeting)
Open Space Committee
2nd Tuesday of the Month at 7:30 p.m.
Historic Committee
2nd Wednesday of the Month at 7:30 p.m.
All meetings will be held at the Township Office at 740 Denton Hollow
Road.
Motion carried.
Brutscher moved, Sellers seconded to appoint Lisa
Moore as the Planning Commission Secretary at a salary of $20.50 per
hour. Motion carried.
Brutscher moved, Sellers seconded to appoint Ezekiel
Hubbard as the Township’s Fire Marshall with his term to expire on
December 31, 2004. Motion carried.
Sellers moved, Brutscher seconded to appoint Karen
Eckard as the Pension Plan Administrator with her term to expire December
31, 2004. Motion carried.
Sellers moved, Brutscher seconded to appoint Karen Eckard as the
Subdivision Plans Administration Officer, salary established at 50% of
fees collected for applications in excess of 20 units. Motion carried.
OTHER BUSINESS:
Escrow Release – Courts at Longwood: Brutscher moved,
Sellers seconded to authorize escrow release #13 in connection with
improvements at the Courts at Longwood for all work that was completed and
approved by the township engineer including inspection fees. Motion
carried with all in agreement.
Roads & Building Inspection: Harwood presented a resolution before
the Board establishing new and additional fees related to building
construction in the township.
Resolution #1 of 2004: After a review of the
resolution, Brutscher moved, Sellers seconded to adopt Resolution #1 of
2004 establishing the fees for building construction in the township with
the agreed upon changes. A revised copy of the resolution will be
available for signing at the next Board meeting. Motion carried with all
in agreement.
Brutscher moved, Sellers seconded to approve a $.60 an hour increase for
the three maintenance employees,Bill Harwood, Scott Haines, and Wes McCoy,
for the year 2004. Motion carried with all in agreement.
Harwood discussed problems he is having this winter with salt acquisition
for the roads.
Harwood reported that their have been some increased costs on the purchase
of the International Dump truck that is being purchased through the PACC
Cooperative Bidding program with final costs as follows: International
Dump Truck at $57,000, E.M. Kutz, Inc. accessories -Truck body,
hydraulics, and snow plow, @ approximately $40,000.
Women’s Training Conference: Sellers moved,
Hubbard seconded to have Georgia Brutscher and Karen Eckard attend a
Women’s Conference on March 18, 2004 in Lancaster, PA at a cost of $149
per person. Motion carried with all in agreement.
William Waddington - Minor Subdivision Plan: Brutscher moved,
Sellers seconded to continue the review of Bill Waddington’s minor
subdivision plan until March 31, 2004. Motion carried with all in
agreement.
BVA – Minor Subdivision: After a brief
discussion, the Board unanimously agreed to waive the $225.00 application
fee for the minor subdivision of the Kranich property, but the Board
agreed the applicant will have to pay all township engineering review
fees.
Sellers moved, Hubbard seconded to waive the township’s $225.00
application fee for the BVA’s minor subdivision application for the
Kranich property located on Corrine Road. Motion carried with all in
agreement.
Conservation Easements: Sellers said with regard to the newly
adopted zoning amendments, the impact of previous conservation easements
on existing property owners would have to be reviewed and discussed.
Brutscher said the Board needs to move forward on the Institutional Zoning
District as soon as possible.
Adjournment: Sellers adjourned the meeting at 10:55 a.m.
______________________
________________________
Karen J. Eckard, Secretary
H. William Sellers, Chairman
|
