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Minutes
of a Regular Meeting of the Pocopson Township Board of Supervisors In attendance were Supervisors Brutscher, Conary, and Sellers. 1. Call to order: The meeting was called to order at 7:35 p.m. by Mr. Sellers 2. Pledge of Allegiance Announcements: 1) The Acting Secretary announced that this is a special meeting that was advertised in the Daily Local News on January 3, 2008. 2) Steve Conary announced that he was sworn in as supervisor this afternoon. 3. Public Participation: None. 4. Organizational Appointment for 2008: Conary moved, Brutscher seconded to appoint H. William Sellers as Chair of the Board of Supervisors. Motion carried unanimously. Sellers moved, Brutscher seconded to appoint Steve Conary as Vice Chair of the Board of Supervisors. Motion carried unanimously. Brutscher moved, Conary seconded to appoint Peggy Lennon as Acting Township Secretary. Motion carried unanimously. Brutscher moved, Conary seconded to appoint Peggy Lennon as Treasurer at a pay rate consistent with the 2008 township budget. Motion carried unanimously. Brutscher moved, Conary seconded to appoint Ricki Stumpo as Receptionist at a pay rate consistent with the 2008 township budget. Motion carried unanimously. Conary moved, Sellers seconded that the Township obtain a Treasurer’s Bond in the amount of $1,000,000. Motion carried unanimously. Brutscher moved, Sellers seconded to appoint Steve Conary as Road Supervisor. Motion carried unanimously. Brutscher moved, Conary seconded to appoint Keystone Municipal Services, Inc., as Building Inspector, Building Site Inspector, Soil and Erosion Control Inspector, and Zoning Enforcement Officer at the fees established by Resolution #07 of 2006. Motion carried unanimously. Brutscher moved, Sellers seconded to appoint Peggy Lennon as the Secretary to the Parks, Recreation and Trails Committee, Historic Committee, and Open Space Advisory Committee. Motion carried unanimously. Conary moved, Brutscher seconded to appoint Randy Mims to Chairman of the Vacancy Board, with his term to expire on December 31, 2008. Motion carried unanimously. Brutscher moved, Sellers seconded to re-appoint Gary Summers to the Planning Commission, with his term to expire December 31, 2011. Motion carried unanimously.Conary moved, Brutscher seconded to record the following previously appointed Planning Commission members and terms: William Waddington – Chair Term to expire December 31, 2010Lauressa McNemar Term to expire December 31, 2010Suzanne Breiseth Term to expire December 31, 2009Sean Rafferty Term to expire December 31, 2009Steve Conary– Vice-Chair Term to expire December 31, 2008Meg Johnson Term to expire December 31, 2008It was noted that Waddington and Conary will be resigning in 2008 and new appointments will be made at that time. Motion carried unanimously. Sellers moved, Conary seconded the following
re-appointments to the Parks, Recreation and Trails Committee, with terms
to expire December 31, 2008: Sellers moved, Conary seconded the following
re-appointments to the Historic Committee: Conary moved,
Brutscher seconded the following re-appointments to the Open Space
Advisory Committee, with terms to expire December 31, 2008: Brutscher moved,
Conary seconded the following appointments to the Agricultural Security
District Committee, with terms to expire December 31, 2008: Conary moved, Sellers seconded to appoint Georgia Brutscher as Pocopson Township’s representative to the Kennett Area Regional Planning Commission, and Bruce Yelton as the alternate representative, with terms to expire on December 31, 2008. Motion carried unanimously. Brutscher moved, Conary seconded to appoint Bruce Yelton as Pocopson Township’s representative to the Scenic Byways Committee, with term to expire December 31, 2008. Sellers moved, Brutscher seconded to re-appoint James Noon to the Zoning Hearing Board, with term to expire on December 31, 2010. Motion carried unanimously. Sellers moved, Conary seconded to record the
following previously appointed Zoning Hearing Board members and terms: Motion carried unanimously. Brutscher moved, Conary seconded to appoint Ross Unruh, Esquire, of Unruh, Turner, Burke and Frees, as Solicitor of Pocopson Township at the rates provided to the Township in January, 2008, with term to expire December 31, 2008. Motion carried unanimously. Brutscher moved, Sellers seconded to re-appoint John Fenn, P.E., Vandemark & Lynch, Inc. as Township Engineer at 2008 Township Rates, with term to expire December 31, 2008. Motion carried unanimously. Conary moved, Brutscher seconded to appoint Castle Valley as Water/Wastewater Engineer at rates outlined in their letter of 11/19/07, with term to expire December 31, 2008. Motion carried unanimously. Brutscher moved, Sellers seconded to appoint Timothy Umbreit, CPA, Umbreit Korengel & Associates, P.C. to conduct the 2007 audit. Motion carried unanimously. Conary moved, Brutscher seconded to appoint Ezekiel C. Hubbard as the Emergency Management Coordinator, with his term to expire on December 31, 2008. Motion carried unanimously. Sellers moved, Brutscher seconded to designate emergency service providers and establish by resolution the territories for response and support to Longwood Fire and Ambulance Companies and PoMarLin Fire Company. Motion carried unanimously. Resolution #1 of 2007: Brutscher moved, Conary seconded to accept Resolution #1 of 2008 that establishes the boundaries for fire protection in the township between Longwood Fire Company and PoMarLin Fire Company and designates Longwood Ambulance as the EMS provider to the township and Avondale State Police Barracks as the police protection for the township. Motion carried unanimously. Brutscher moved, Conary seconded to appoint William Harwood as Director of Public Works at a pay rate consistent with the 2008 township budget. Motion carried unanimously. Brutscher moved, Sellers seconded to establish
holidays for the Township as follows: Sellers moved, Brutscher seconded to appoint PIRMA as the insurance broker for the township. Motion carried unanimously. Brutscher moved, Conary seconded to appoint Harold Hoffman as Auditor in place of William Murphy as Mr. Murphy is not a resident of the Township. Motion carried unanimously. Conary moved, Brutscher seconded to appoint Berkheimer Tax Administrator, Inc. as Tax Collector for the Local Services Tax. Motion carried unanimously. Sellers moved, Brutscher seconded to appoint Central Tax Bureau of PA, Inc. as Tax Collector for the Township property taxes. Motion carried unanimously. Brutscher moved, Conary seconded to continue checking and savings accounts at First National Bank of West Chester and checking and money market accounts at Pennsylvania Local Government Investment Trust. Motion carried unanimously. Conary moved, Brutscher seconded to establish mileage reimbursement at the IRS approved rate of 50.5¢ per mile. Motion carried unanimously. Sellers moved, Brutscher seconded to appoint Steve Conary as the voting delegate to the Pennsylvania State Association of Townships Convention. Motion carried unanimously. Brutscher moved, Conary seconded to establish the following meeting dates for 2008 as follows: Board of Supervisors will meet on the
2nd and 4th Mondays of each month at 7:30
p.m., except as follows: Township Planning Commission Historic Committee Parks, Recreation and Trails Committee Open Space Advisory Committee All meetings will be held at the Township Office at 740 Denton Hollow Road. Motion carried unanimously. Conary moved, Sellers seconded to appoint William Harwood as the Township’s Fire Marshall with his term to expire on December 31, 2008. Motion carried unanimously. Sellers moved, Conary seconded to appoint Peggy Lennon as the PMRS - Pension Plan Administrator with her term to expire December 31, 2008. Motion carried unanimously. 6. Revised Proposal for Traffic Engineering Analysis (Heinrich & Klein) Brutscher has clarified previous questions regarding attendance at meetings and times for traffic counts. A revised proposal, including a note that traffic counts will include 4 p.m. when school bus traffic can be included. Motion: Brutscher moved to approve the contract as revised in submission of 12/28/07; Conary seconded, approved unanimously. 7. Water / Wastewater Engineer: Handled during appointments. 8. DCNR grant for trail feasibility study Sellers reviewed grant to finish the trails plan for the Township. The Township has spent about $12,000; this request is to spend approximately $3,300 more that will, in turn, qualify the Township to receive about $14,000 in grant money. Board agreed to hold off on appointing a Project Coordinator for now. Motion: Sellers moved to appoint Regester as prime consultant, Brandywine Conservancy as subconsultant; and that the Township commit an additional $3,300 to obtain an anticipated $14,000 in grant funds; Brutscher seconded; approved unanimously. Review and Approval of Minutes of Special Meeting of December 27, 2007 Motion: Brutscher moved to accept the December
27, 2007 minutes as amended; Sellers seconded; approved by both. Conary
did not vote because he was not a Supervisor when that meeting occurred.
Review and Approval of Minutes of Regular Meeting of December 10, 2007 Brutscher moved to accept, Sellers seconded; approved
by both. Conary did not vote because he was not a Supervisor when that
meeting occurred . Correspondence: 1) Motion: Conary moved, Brutscher seconded,
to approve written request by Jim Fritsch of Regester for a 90-day
extension of the Benzel Family Trust. Board agreed to extend until April
21, 2008. Acting Secretary will advise Regester in writing of such.
___________________________ _____________________________ Peggy Lennon, Acting Secretary H. William Sellers, Chairman
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