Board of Supervisors Meeting Minutes

7:30 p.m., April 13, 2009

 

Present: Stephen R. Conary, Georgia F. Brutscher, Lauressa J. McNemar, P.E.

 

1. Call to order: The meeting was called to order at 7:30 p.m. by Conary.

 

2. Pledge of Allegiance.

3. Announcements: Conary announced Township met with PennDOT to review status of road projects including the roundabout on Route 52 and Lenape-Unionville Road and the left-hand turn lanes/signalization at Route 52 and Pocopson Road. Gannett Fleming, Inc. is assisting with project reviews. Supervisors met with realtors and representatives from the Brandywine Valley Association regarding options for the developer for the Corinne Village property. Meetings continue with Toll Brothers to bring to closure action items for dedication and the wastewater treatment facility. Conary reported that he contacted County representatives about Lenni Drive residents’ concern that deer are destroying their property adjacent to County land. The Prison Warden is discussing plans with the state game commission for thinning the deer herd. Finally, Conary announced four open space opportunities are in progress.

McNemar announced Saturday, April 18th is “Pick It Up Pocopson Clean-Up Day.” The Stream Team scheduled the first of two annual stream samplings to test water quality and impact from development. She noted the Township holds environmental permits for MS-4 stormwater management for culvert and stream discharge. The permits are up for renewal every five years. Township Engineer will be consulted regarding changes in the state mandate for monitoring stormwater. MS-4 is a state mandate that is not state funded.  

4. Public Comment:  none.

 

5. New Business:

a) Motion to Update Act 537 Plan for Riverside: Table for future meeting.

 

b) Farmland Lease Proposals: In response to the legal advertisement for farmland proposals as advertised March 13, 2009, Board received two (2) sealed proposals as follows: Hicks Brothers for annual lease payment of $1,050.00 for a one-year term and E. Barnard Baily for annual lease payment of $3,500.00 for a five-year term.

Motion: Brutscher moved to award E. Barnard Baily the farmland lease for a lease term of five (5) years at an annual payment to the Township of $3,500.00 pending submission and verification of a Certificate of Insurance; McNemar second; motion approved unanimously.

 

c) Resolutions:

2009-9 Potential Closure of Pocopson Postal Facility – Susan M. Kelly, Postmistress, Pocopson Post Office, indicated postal management awaits response from Landlord Richard Moore regarding renewal of the lease for the facility at 1150 Pocopson Road. Moore stated that current lease expires June 2011 and that requested changes to the terms for the lease include a five-year term, 180-day termination requirement, and certain maintenance items to be completed by landlord. Moore plans to sign and renew the lease which is due June 1st for a term that will expire June 2016. Supervisors noted that they have received a number of inquiries from residents and  neighboring Townships regarding the possible closing of the Post Office. Conary reviewed Resolution 2009-9 addressing the potential closure that recognizes the importance of rural and small postal facilities in Southeastern Pennsylvania.

Motion: McNemar moved to adopt Resolution 2009-9 requesting the United States Post Office preserve key rural and small postal facilities including the facility in Pocopson Township; Brutscher seconded; motion approved unanimously. The Secretary is directed to forward a copy of the Resolution to elected officials as determined by the Board.

 

2009-10 Intent to Follow Municipal Records Schedule – Conary noted recent passage of state records retention schedule and approval of the Municipal Records Manual on December 16, 2008.

Motion: Conary moved to adopt Resolution 2009-10 that Pocopson Township intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008; Brutscher seconded; motion approved unanimously.  

 

6. Public Works: Harwood reported he met with the Barnard House architect Dennis Melton regarding the downspouts and drywells. Harwood will work with the subcontractor to determine location, color, and style of downspout. Public Works notified Brooks Road residents of road closure to replace storm pipe culvert. Likewise, work is underway on the Creek Road repairs. Weather permitting, stormwater repair at Red Bridge Farm will begin April 16th. Installation of stone completed on a portion of Olmstead Trail. Harwood noted that Toll Brothers continue to violate the Township Sign Ordinance by displaying numerous promotional signs. Board directed the Secretary to consult the Zoning Official regarding issuance of a fine.

Harwood noted that Toll Brothers has not completed repairs to 1413 Lenape Road noting the ruts at the driveway are caused by the letter carrier’s vehicle. Harwood requested Township assistance on behalf of a resident whose son is interested in constructing a bridge on County property for an Eagle Scout project. Board directed Harwood to contact Gary Summers, Eagle Scout Project Coordinator for the Township and to contact the County for necessary approvals. Conary confirmed scheduled Township drive-through with Public Works for week of April 20th. Harwood submitted bids for Board review for repairs to the Haines Mill Road Bridge. 

Motion: Conary moved to approve a bid award for repairs to Haines Mill Road Bridge to TSG Services in the amount of $9,850.00 as representative of the lowest of the responsive bidders; Brutscher seconded; motion approved unanimously.

 

7. Old Business: Board discussed clarification of the trail easement motion approved March 9, 2009.

Motion: Brutscher moved to recommend that the language utilized for the Baily Subdivision relating to trail easements be included as a general recommendation and subject to landowner negotiations; McNemar seconded; motion approved unanimously.

 

Motion: Brutscher moved to approve the expenditure of a retainer check in the amount of $5,000.00 to Bearoff for the completion of four appraisals; Conary seconded; motion approved unanimously.

 

The Board recognized Bill Harwood’s daughter Lisette who was honored in March by the Tredyffrin-Easttown School District for her fundraising activity for Juvenile Diabetes.

 

8. Treasurer’s Warrants: Warrants approved as submitted. 

 

9. Correspondence: Board received and reviewed a Field Report from Yerkes Associates for Zoning Concerns for the month of March. Board also received Open Records Report noting number of requests to date for 2009.

 

10. Review of Minutes: Motion: McNemar moved to approve the Minutes of March 23, 2009 as revised; Brutscher seconded; motion approved unanimously. 

Motion: Brutscher moved to approve the Minutes of the Special Meeting with Riverside held March 3, 2009 as submitted; Conary seconded; motion approved unanimously.

 

11. Adjournment: At 9:00 p.m., Conary moved to adjourn the meeting; Brutscher seconded.

 

 

___________________________________            _____________________________

Susan E. Simone, Administrative Secretary                     Stephen R. Conary, Chair