Board of Supervisors' Meeting
Minutes
7:30 p.m., Monday, April 25, 2005
Sellers opened the meeting at 7:37 p.m. with the pledge of
allegiance. Supervisors Brutscher and Hubbard were in attendance. Bill
Harwood, Road Master and Building Inspector, was also in attendance.
Annoucements: Brutscher announced that PennDot has approved the
Route 52 Scenic Byway, and there will be a dedication ceremony at Longwood
Gardens on Monday, May 23 at 11:00 a.m. with many public officials
attending. Brutscher said the Board of Supervisors are invited to attend
along with a member representing each committee in the township. Route 52
will be a designated scenic byway from the Delaware line to West Chester
Borough that will prevent unsightly signs and billboards. Brutscher said
she would like to know in advance who was planning to attend the
dedication at Longwood Gardens.
Open Space Committee: Hubbard reported that
Earth Day was cancelled due to inclement weather. A letter from Sandy
Retzlaff dated April 18, 2005 was presented to the Board of Supervisors
requesting the Board to split the Open Space Committee into two
committees; one to handle the park related issues and one to handle
acquiring and maintaining open space. Sellers suggested the township will
need to hire another staff person to handle the expanding needs of the
township in the future. No decision was made at this time.
Historic Committee: Sarah Mims was present along with committee
members, Peggy and Chris Conaway, Mary Beth Drobish, Randy Mims, and Pat
Burnett. Sarah Mims reviewed a list of projects that the committee had
completed over the last couple of years and their current projects.
Hubbard reviewed the procedures that township committees follow when
expenditures are being made. Sellers said the township will need to have
a historic commission along with the historic committee in the future.
The historic commission would be responsible for protecting the historic
structures of the township. Sarah Mims said she would put together a
summary of what types of skill sets were needed for a historic commission
and/or a HARB for the Board’s consideration. The Board discussed and
agreed that the grant application for the restoration of the historic
schoolhouse should be resubmitted. Mr. Mims invited the Board to attend
the membership committee drive on May 11th at 7:30 p.m. at the
Pocopson Elementary School.
Scaleby Farm Subdivision: Jim Fritch and Scott Megill were present
to discuss the Scaleby Farm Subdivision last revised 3/28/05. Fritch said
Lot Number 13 is being retained by the Gilpins. Brutscher expressed
concern about the dam that would have to be crossed to access Lot 13.
Fritch suggested having a geo-tech engineer do test boring on the dam to
determine if it is strong enough to support a driveway. Fritch requested
the Board to consider assessing a traffic impact fee for future
improvements at the Locust Grove Road and Route 52 intersection to move
this project forward. Fritch said he was meeting with John Fenn on
Thursday morning to go over Fenn’s review letter of April 15, 2005.
Fritch said Fenn could estimate costs associated with improvements to the
Route 52 and Locust Grove Road intersection especially the approach from
the south side of this intersection. Sellers said once the township has
determined the costs of the improvements, the Board could consider
Megill’s request to contribute money to future improvements. Brutscher
said these improvements are necessary to improve safety due to the
increased traffic that will be generated by Scaleby and Corinne Village
subdivisions. Sellers commented that he would like to see as much
shoulder added to Locust Grove Road as possible.
Extension: Sellers moved, Brutscher seconded
to grant an extension to continue the review of the Scaleby Farm
subdivision until July 25, 2005. Motion carried.
Winterwood Subdivision – Escrow Release No. 7: Sellers moved,
Hubbard seconded to approve escrow release # 07 in connection with road
improvements at the Winterwood Subdivision in the amount of $71,916.00.
This release includes an inspection fee of $1,042.00 payable to Pocopson
Township. Motion carried with all in agreement.
Kevin Shanley – Emergency Access Easement: The Board reviewed the
information that Mr. Shanley presented. Sellers said the original plot
plan that shows the emergency access easement which passes through Kevin
Shanley’s property would be necessary before the Board could grant
approval for another lot to use this easement. Mr. Shanley said he would
get the plot plan showing the easement and present it to the Board.
County Prison Project: The Board discussed the construction costs
of the proposed roundabout. The Board agreed to have Donald Thomson,
County representative, present the roundabout and estimated construction
costs to the County commissioners for their review and consideration.
Waddington Minor Subdivision: Sellers moved, Hubbard seconded to
grant an extension until July 31st, 2005 to continue the review
of the Waddington minor subdivision. Motion carried.
Lenape Forge Property: Sellers said he had
authorized Bill Wood to appraise the Lenape Forge property for possible
acquisition.
Traffic Study: Harwood reported that a
traffic study for Haines Mill Road would cost about $2,500 from Traffic,
Planning & Design. The Board discussed closing Haines Mill Road.
Brutscher moved, Hubbard seconded to approve TP&D to conduct a traffic
study at a cost not to exceed $2,500 to Haines Mill Road. Motion
carried.
Thomson Property / Bragg Hill Road: The Board discussed Unruh’s
correspondence dated April 25, 2005, and the Board decided to sign the
agreement between Mark Thomson and the township. Mr. Thomson agreed to
vacate the barn once he gets a CO on his house, and if he wants to use the
barn as an accessory building in the future, it would have to come before
the Board of Supervisors as a conditional use.
Minutes of March 28, 2005: Hubbard moved,
Sellers seconded to accept the minutes of March 28, 2005 as
amended. Motion carried.
Minutes of April 11, 2005: Hubbard moved,
Sellers seconded to accept the minutes of April 11, 2005 as presented.
Motion carried. Sellers abstained because he did not attend that meeting.
Treasurer’s Report: The warrants were approved and signed as
submitted.
Adjournment: The meeting was adjourned at
10:38 p.m.
______________________
_________________________
Karen J. Eckard, Secretary H.
William Sellers, Chairman
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