Board of Supervisors Meeting Minutes

7:30 p.m., June 8, 2009

Present: Stephen R. Conary, Georgia F. Brutscher, Lauressa J. McNemar, P.E.

1. Call to order: The meeting was called to order at 7:30 p.m. by Conary.

2. Pledge of Allegiance.

3. Announcements: Board held six executive sessions as follows: four sessions to address personnel issues and two sessions regarding real estate. McNemar announced completion of an energy audit for the Barnard House on May 30^th. The energy audit is a requirement for the ARRA grant and it was completed gratis by Matthew Lillard, Green Savers LLC. Annual MS4 Report completed by the Township and submitted to the Pennsylvania Department of Environmental Protection (DEP) on June 9, 2009. Brutscher reviewed floor plan proposals submitted by Melton Architects for the Barnard House.

4. Public Comment: none.

5. Bayard Taylor Memorial Library: Donna Murray, Executive Director and Susan MacDonnell, President, Library Board of Trustees, provided an update regarding Library activities.

Murray reported that over 20% of the items checked out of the library are checked out by Pocopson residents. MacDonnell asked Supervisors to submit name of a candidate to represent Pocopson Township on the library Board. Brutscher urged MacDonnell to keep in touch with the Kennett Area Regional Planning Commission regarding funding and participation in Library planning. McNemar suggested Library sponsor lectures on green technology and energy. Library will participate in Founders Day on September 20^th.

6. Act 537 Special Study: Secretary reported that no written comments were received regarding proposed amendments to Act 537 Study.

Motion: Conary moved that the Board of Supervisors adopt the Act 537 Study as submitted by Castle Valley Consultants; McNemar seconded; motion unanimously approved.

Board reviewed the proposed scope of work letter submitted by Castle Valley Consultants for a Comprehensive Township Wide Act 537 Study and Plan. Board agreed to table a decision pending a review of the budget.

7. Public Works: Secretary reported that written confirmation was received from PA DEP verifying removal of the substance from Pocopson Park. The PA Fish and Wildlife Commission restriction will lapse on June 15^th thereby allowing for commencement of bridge work on Haines Mill and at Red Bridge Farm.

8. New Business:

a) Agriculture Security Area (ASA) – Brutscher reported that she continues to contact landowners regarding the addition of parcels to the Township’s ASA. Board discussed proposal to include Township land recently acquired from the County.

Motion: Conary moved to include in the ASA the 78 acres of Township land acquired from the County and identified as parcel numbers 63-3-0094000E; -0115000E; - 0115020E; seconded by McNemar; motion unanimously approved.

b) Ebling/Bowie Building Permit Plan – Board discussed Township Engineer Review Letter dated June 4, 2009 and Perimeter Plan prepared for Annabelle Jackson by Regester Associates dated October 3, 2003. Secretary reported that Township Solicitor is searching their archives for shared driveway agreement.

9. Old Business

a) Berlin Subdivision Lot #2, 584 Corinne Road – Board reviewed draft escrow agreement. Plans prepared by Regester Associates on behalf of Donna and Charles Maston (Landowners) to be submitted to Township Landscape Architect.

b) Draft Ordinances – Secretary to forward current versions to the Board for final review.

10. Treasurer’s Warrants: Signed and approved as submitted.

11. Correspondence: Board reviewed May Zoning and Building Inspection Reports submitted by Yerkes Associates and Keystone Municipal Services respectively. Board reviewed request by Beversrede Homeowners Association to provide financial assistance for removal of dead/diseased street trees. Secretary requested to draft a response

12. Approval of Minutes May 26, 2009: Motion: Conary moved to approve the Minutes as revised; Brutscher seconded; motion unanimously approved.

13. Adjournment: At 8:45 pm p.m., McNemar moved to adjourn the meeting; Brutscher seconded.

___________________________________ _____________________________

Susan E. Simone, Administrative Secretary Stephen R. Conary, Chair