Board of Supervisors Meeting Minutes

7:30 p.m., June 22, 2009

Present: Stephen R. Conary, Georgia F. Brutscher. Absent: Lauressa J. McNemar, P.E.

1. Call to order: The meeting was called to order at 7:30 p.m. by Conary.

2. Pledge of Allegiance.

3. Announcements: Supervisors attended the Brandywine Valley Association grand opening for the new equipment facility. McNemar and Conary met with Castle Valley Consultants, Inc., regarding the installation of sewer line extensions to the Riverside Wastewater Treatment Facility. The Township was recognized during the County Recycling Conference for active participation in recycling programs. Brutscher announced that the Kennett Area Regional Planning Commission (KARPC) met on June 16^th. KARPC will be reviewing potential long-term projects including a group health care plan for the member municipalities. Conary, Brutscher and McNemar met at the Barnard House to review land planning for the site.

4. Public Comment: none.

5. Public Works Report: Harwood reported Red Bridge Farm stormwater maintenance repairs are complete. The Board directed the Secretary to prepare a letter to the Red Bridge Homeowners Association (HOA) to close out the project. Maintenance work is complete on the Olmstead Trail system. Harwood presented bids for the Municipal Cooperative of Southern Chester County. Bids submitted by McMinn’s Asphalt, Allan Myers, and B&J Excavating for paving in place and Asphalt Industries for surface treatment. Harwood reported work for Clarks Lane and Creek Road will be completed under highway aid funds. The repairs to Brooks Road are underway with plans to remove the headwall this week. Temporary repairs have been completed by PennDOT on the Route 926 Bridge following a call from a motorist. Harwood reported that he spoke to Red Bridge Farms HOA regarding replacement of the bridge guardrail and the tree work. Red Bridge HOA offered to assist with the guardrail work at HOA expense. Details of the arrangement should be included in a letter to the HOA. Public Works will remove signs in the Township that are in violation of the Sign Ordinance. Harwood will attend the July 2009 meeting of the Parks, Recreation, and Trails Committee to discuss trail maintenance list.

Motion: Conary moved to accept the low bid for paving in place by Allan Myers and surface treatment by Asphalt Industries; Brutscher seconded; unanimously approved.

6. Proposals for Owner/Operator for Riverside at Chadds Ford Wastewater Treatment Facility: Board received two sealed proposals: (1) Delaware County Regional Water Quality Control Authority (DELCORA) and (2) Aqua Pennsylvania, Inc. Robert A. Powell, Manager, DELCORA was in attendance to answer any questions regarding their proposal. General discussion ensued regarding customer service operations, timeline for turnover, and final number of units served. Each proposal offered to purchase the facility including but not limited to the following terms: DELCORA to purchase for $200,000 and include provisions to reduce monthly rates; Aqua Pennsylvania to purchase for $5,000 and include provisions to maintain current rates. The Board will review the proposals and determine the appropriate response in due course. Castle Valley Consultants, Inc., is serving as wastewater advisor and Ross Unruh, Township Solicitor, Unruh, Turner, Burke and Frees, is serving as legal advisor.

7. Planning Commission (PC) Report: Secretary distributed Planning Commission Report summarizing the June 17, 2009 regular meeting. A work session is proposed for July 29^th for the sole purpose of ordinance review. Conary reported that Lauressa J. McNemar, P.E., is resigning from the Planning Commission. Anyone interested in being considered for an appointment to the PC should forward a letter and résumé or background description to the Township Administrative Secretary. PC recommends final minor subdivision approval of the Bell Subdivision with associated waivers as set forth in the letter from Regester Associates, Inc., dated June 17, 2009 with the exception of Section 190-40.

Motion: Brutscher moved to grant Applicant’s request for a 90-day extension for review of the Bell Subdivision with an expiration date for the extension of September 20, 2009; Conary seconded; motion unanimously approved.

8. New Business:

Agriculture Security Area (ASA): Brutscher met with a representative from the Chester County Agricultural Land Preservation Board regarding review of the Township’s Agricultural Security Area (ASA). At the request of residents, a number of parcels are being considered for addition to the ASA. The signed proposals are currently under review by the Chester County Planning Commission.

9. Old Business:

a) Ebling/Bowie Update – A shared driveway agreement signed by owners of adjacent parcels will be required for the Applicant to proceed with the building permit application. Maintenance should be apportioned based on linear footage as previously proposed but not executed by agreement with Annabelle Jackson. The agreement should specify driveway construction standards in accordance with Township Code. Secretary is directed to provide Applicant with draft shared driveway agreement for review.

b) Berlin Subdivision Update – A meeting is scheduled for June 23, 2009 to discuss particulars of the tree replacement plan prepared by Regester Associates.

c) Deer Feeders – Nancy Ercolani requested the Board revisit proposals for installation of deer feeders in the Township for the purpose of luring deer to apply tick repellent. Ercolani and other resident-volunteers agreed to attend any required classes and maintain the feeders. Board noted that Public Works personnel may be applying for certification to handle forms of pesticide and herbicide which will be required for feeder maintenance. Secretary is directed to revisit Township file on this project and to contact Public Works regarding certification.

10. Treasurers Warrants: Conary reported recent communication issues with Central Tax Authority (CENTAX) regarding reassessment of homes located in Riverside. Township Treasurer is working with CENTAX to reconcile the real estate taxes for the reassessed properties as well as for residents for whom duplicate tax payments were submitted. Board reviewed the budget to date. Warrants were approved as submitted.

11. Correspondence: Secretary submitted a report from the Receptionist regarding proposed changes to street addresses as discussed with a representative from Chester County Geographic Information Service. Board agreed to contact residents identified in the report dated June 18, 2009 regarding requested changes to street address. Board confirmed that invoices and Founders Day expenditure requests be submitted to Zeke Hubbard, Founders Day Liaison and Peggy Lennon, Treasurer. Hubbard and Lennon will review the budget and issue payments via Warrant sheet or refer to the Board for disposition if needed. No motion required for the popsicles for the Schoolhouse for Founders Day as it is a budgeted item.

12. Approval of Minutes June 8, 2009: Motion: Conary moved to approve the Minutes as revised; Brutscher seconded; motion unanimously approved.

13. Adjournment: At 9:15 p.m., Conary moved to adjourn the meeting; Brutscher seconded.

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Susan E. Simone, Administrative Secretary Stephen R. Conary, Chair