Board of Supervisors Meeting
Minutes
7:30 p.m.,
August 17, 2009
Present:
1. Call to order: The meeting was called to order at 7:30 p.m. by Brutscher.
2. Pledge of
Allegiance.
3. Announcements: McNemar and Conary met with the President of the Brandy Ridge Homeowners
Association to discuss trail easement for additional PennDOT
right-of-way which will also be used for part of the sewer main. Brutscher
announced that the Kennett Area Regional Planning Commission is working with a
provider to facilitate a regional health care plan. The provider will survey
the commission members in September. McNemar announced the e-submission of the
Department of Environmental Protection PA Conservation Works! Grant. Grant
amount requested is $558,672.00 and includes adaptive re-use of the Barnard
House and rehabilitation work for the Schoolhouse. McNemar acknowledged the
work of Township Treasurer Peggy Lennon and Administrative Secretary Susan
Simone for their exceptional assistance during the grant application phase.
4. Public Comment: James Fritsch, P.E., Regester
Associates noted that he will meet this week with the Township Engineer to
discuss potential amendments to the agreements for the closure of Bragg Hill
Road.
5. Final Minor
Subdivision Plan: Bell,
Discussion: Fritsch
noted Township Planning Commission (PC) recommended approval with associated
waivers as set forth in the Regester Letter dated
June 17, 2009 with the exception of Section 190-40 requiring that
concrete monuments be placed at all perimeter corners and provided that all
conditions as outlined in Township Engineer Review Letter dated June 17, 2009
are met. Applicant received a 90-day
extension request from the Board of Supervisors during the regular meeting on
June 22, 2009. Proposed is a 2-lot subdivision with an existing farmhouse with
access off Route 52 with proposed new dwelling access off Valley Road, and the
project is zoned RA. Applicant will obtain a PennDOT
permit for a common driveway prior to submission of the building permit
application.
Township Engineer Plan Review Summary Letter of August 7,
2009 reviewed as follows:
|
Item #: |
Comment/Action: |
|
1 |
Section
250-17.D(1) Board agrees fee-in-lieu of is $2,500.00 and payment is required
at the time of submission of the building permit application |
|
2 |
Section 250-87.D(6)
the Plan must include marks delineating slopes greater than 5:1 |
|
3 |
Applicant is in
compliance with Section 250-87.D(8)(a) as Secretary received written
confirmation from Longwood and Po-Mar-Lin Fire Companies that there is
adequate access for emergency vehicles |
|
4 |
Board notes
resolution of requirements of Section 250-87.1 regarding coordination with PA
Department of Conservation and Natural Resources. To meet the natural
resources requirement of Section 250-87.M(1) PC requested Applicant include a
plan note identifying Class 3 Woodlands as zero impact. Given recent issues
with woodland protection, Township Solicitor recommends including language in
the deed or modify the Stormwater Management
Operation and Maintenance (SWMO&M) Agreement to cover woodland
protection. Fritsch noted that Class 3 Woodlands are shown on the current
plan and that proposed disturbance is 4.5% with 25% allowed. Board did not
find that the depiction is sufficient given that a subsequent landowner may
fail to comply with the Ordinance. Fritsch noted that subsequent landowner
has an allowable 20.5% disturbance under the current Ordinance. Board agreed
that rather than cite allowable percentages, Applicant should include
specific reference regarding compliance with Section 250-87. |
|
5 |
Board agrees that
Route 52 is the most appropriate access for |
|
6 |
Applicant seeks
waivers as follows: 190-23, 190-25.F, 190-25.G, 190-35, 190-40, 190-25.Q, 190-30.B(2).
McNemar noted PC did not recommend waiver of 190-40. Fritsch stated that
Applicant will comply with setting concrete monuments but does not want to
remove iron pins currently in place. Board agreed to inclusion of language in
the SWMO&M that the Township has the right but not the obligation to
bring the lots into stormwater compliance. The
language will be submitted to the Solicitor for approval. Motion: McNemar moved that the Board of Supervisors
grant waivers in accordance with Applicant’s request to the Planning
Commission dated June 17, 2009 and subsequently reviewed by Township Engineer
in Plan Review Summary dated August 7, 2009; Brutscher seconded; motion
unanimously approved |
Board agreed to table
final approval of the Final Minor Subdivision Plan until final review of
revised plan notes as discussed and submission and approval of Shared Driveway
Agreement and SWMO&M.
6. Founders Day –
Event Update: Zeke Hubbard reported on behalf of the Founders Day
Committee. Board approved the mailing for the reminder postcard. Hubbard made
application for approval for installation of the signs and banners for the
event in accordance with General Regulations of the Sign Ordinance. Board
approved invitation list as submitted and suggested that the Committee send an
invitation letter to businesses in the Township to attend and provide financial
support.
7.
Public Works: Harwood requested and
Board granted permission to contact police regarding ATV 4-wheelers traversing
the leased farmland and parking area at the Barnard House. “No motorized
vehicle” signs are posted at the site. Harwood will not take the herbicide
licensing test but has located a Township Resident who is certified to apply
herbicides in the park and on trails as needed. Board noted resident is
required to provide Certificate of Insurance and contract for services. Areas
to receive the pesticide application should be flagged following product
application. Search Committee continues efforts to review applications and
resumes for candidates for the Public Works position. Secretary reported that
Township has not received Certificate of Insurance and work schedule from TSG
Services as required as a condition of acceptance of the proposals for
Motion: Brutscher moved
to send a certified letter to TSG Services requesting submission of Certificate
of Insurance and work schedule on or before August 21, 2009 for the Creek Road
and Haines Mill Road bridge projects or acceptance of the respective bids will
be withdrawn and projects awarded to next lowest responsive bidder or re-advertised
as applicable; McNemar seconded; motion unanimously approved.
Motion: McNemar moved
to adopt Resolution 2009-15 authorizing endorsement of the Winter Traffic
Services 5-Year Agreement; Brutscher seconded; motion unanimously approved.
Motion: McNemar moved
to accept the bid for tree work/trimming of roadside trees on Lenni Drive and Lafayette Drive in the amount of $1,500.00
per day for three (3) days submitted by Boot Road Tree Service inclusive of
bidder supplying bucket truck and four-man crew with chipper in accordance with
the proposal dated July 10, 2009 as representative of the lowest of the
responsive bidders under the condition that a Certificate of Insurance is
submitted to the Township Secretary; Brutscher seconded; motion unanimously
approved.
8. Cooperative
Project with
9. Landscaping
Escrow Release – Taylors Run at Red Bridge: Board tabled decision on Escrow Release #4 dated
July 13, 2009 as reviewed and submitted by James W. Hatfield, P.E., Township
Engineer pending confirmation of Township’s receipt of all recorded governing
documents for the final subdivision.
10. New Business: Board tabled discussion and decision regarding Township Planning Commission Vacancy and the Professional Authorization Request for Brandy Ridge Trail submitted by Township Engineer dated August 17, 2009.
Motion: Brutscher moved to adopt Resolution No. 2009-14
authorizing the disposition of approximately 2 cubic feet of non-permanent
public records in accordance with the Municipal Records Manual; McNemar
seconded; motion unanimously approved.
11. Old Business: Secretary
reported work on the file project continues. To date over 600 records have been
cataloged, 102 projects organized by uniform parcel number, and zoning records
centralized. Riverside/Sewer Easements submitted to landowners for review.
Board reviewed seven (7) proposals for maintenance for HVAC systems for the
Motion: McNemar moved
to accept the bid for installation of half round aluminum gutters and 4 inch
smooth round downspouts to match, including pre-finish painting of downspouts
and gutter accessories to match for the sum of $5,800.00 submitted by G. Fedale dated June 30, 2009, as representative of the lowest
of the responsive bidders under the condition that a Certificate of Insurance
is submitted to the Township Secretary; Brutscher seconded; motion unanimously
approved.
12. Treasurer’s
Warrants: Board discussed Architect Melton’s attendance for Founders Day
which was not previously included in his estimate for scope of work. Motion:
Brutscher moved to confirm the attendance of Dennis Melton for Founders
Day, September 20, 2009, to represent his plans for the Barnard House at his
hourly rate of pay; McNemar seconded;
motion unanimously approved.
Brutscher moved,
McNemar seconded, to approve the Bill Payment Lists for July 28 – August 17,
2009 recommended for payment by the Treasurer. General Fund: 27 Bills
due for payment totaling $33,042.59; 2 Debit Card purchases totaling $24.72; Open
Space Loan: 2 Bills due for payment totaling $1,033.22; Highway Aid: 3
Bills due for payment totaling $3,530.31.
13. Correspondence: Board reviewed request from a resident to review franchise agreement with Verizon for the purpose of encouraging full deployment of Verizon services throughout the Township. Secretary to draft a letter to Franchise Acquisition Manager supporting the request. Board reviewed request to adjust sign permit fee for replacement of existing sign for Lenape Veterinary Clinic.
Motion: Brutscher moved that Lenape Veterinary Clinic remit $75.00 for the sign permit fee for replacement of existing sign; McNemar seconded; motion unanimously carried.
Board received Chester County Planning Commission review of recent updates to “Keeping of Animals” and “Signs” Ordinances. Secretary received a $240.00 grant to attend the Pennsylvania Local Governmental Secretaries Association August 19 – August 22.
14. Approval of
Minutes July 27, 2009: Board tabled approval of July 27th
Minutes to the August 31, 2009 meeting.
13. Adjournment: At 10:15 p.m., McNemar moved to adjourn the meeting; Brutscher seconded.
___________________________________ _____________________________
Susan E. Simone, Administrative Secretary Georgia F. Brutscher, Vice Chair