Board of Supervisors
October 7, 2003
Brutscher called the meeting to order
at 8:50 a.m. with the pledge of allegiance. In attendance were Supervisor
Hubbard and Bill Harwood, Building and Zoning Officer.
Open Space Committee: Hubbard reported the
committee had a regular work session at their last meeting.
Announcements: Brutscher said a
representative from Kennett Township is going to speak at the Open Space
Committee meeting to discuss forming an EAC.
Secretary announced the Brandywine Hardware zoning
hearing has been continued as requested by their attorney and at this
time, has not been rescheduled.
Park Rules & Regulations - Ordinance Hearing:
Brutscher closed the regular meeting at 8:55 a.m. to hold a hearing for
the public to comment on the proposed park ordinance. Yelton asked how
the township planned to enforce the park rules. Hubbard said the
ordinance allows township employees to enforce park rules and allows for
the township to contract with state police and/or private police, if
necessary, to help enforce these rules if problems arise.
- Brutscher moved, Hubbard seconded to adopt
ordinance #2 of 2003 that allows the Board of Supervisors by ordinance
to regulate the use and enjoyment of the public of any public park or
recreation grounds owned and operated by the township. Motion carried
with both in agreement.
Brutscher asked the secretary to make copies of the
new ordinance for the planning commission and the historic committee.
Brutscher reopened the regular meeting at 9:04
a.m.
Supervisor Sellers entered the meeting at 9:10 a.m.
Chester County Prison Expansion Plan: Ron
Nagle was present along with Mike Hess, Ted Jacobs, Mark Prouty, John
Weichner, and other representatives. Nagle said at the last PC meeting they had reviewed John Fenn’s extensive comment letter of September 10, 2003, and recently had a
meeting with the township’s landscape planner, Gary Burcham, to receive
his comments on the prison landscape plan. Mike Hess reviewed the prison
landscape plan for the meeting attendees. Brutscher asked if the entrance
to the prison could be improved with additional landscaping. Hess said
the entrance had been reviewed with Burcham.
Nagle said the sewage facilities planning modules are
an outstanding issue with the board and asked Mark Prouty, P.E., URS, to
review the most recent changes to the sewage facilities planning modules.
Mark Prouty said the treatment method suggested by Castle Valley and
Supervisor Sellers is a three lagoon system. Prouty said this system is
easier to operate and will substantially improve the effluents discharged
from the system. Prouty addressed a question from a resident and said the
soil percolation testing was conducted during the rainy summer season and
despite saturation of these soils, they were found to be suitable for the
proposed use. Sellers said the township is insisting on bottom aeration
of the treatment lagoon which should help eliminate odors. Noise levels
of the blowers were discussed. Prouty answered several other questions
from residents. Brutscher asked if the reed beds had been eliminated
along with the amounts of sludge. Prouty responded that the reed beds had
been eliminated and by eliminating the amounts of sludge produced, you
decrease odors. Prouty said water saving technology has been implemented
throughout the design of these facilities. Prouty pointed out that 89
gallons per bed per day is being generated by the facility. Nagle said
the township engineer’s review letter was next on the PC agenda, and Todd
Stager, P.E., CTE Design Group, has met with Fenn since the PC meeting to
address all outstanding items on his letter. Nagle said the level of
detail on Fenn’s review letter is more in line with a final plan. Nagle
said the Prison would like to request preliminary/final plan approval.
Stager said the final plan submission will not change from the preliminary
plan. Sellers said the Intergovernmental Cooperation Agreement between
the county and Pocopson Township, traffic improvements, and sewage
facilities planning modules will all be components of the preliminary plan
approval.
Wiechner, TP&D, discussed PennDOT status of road
improvements. Sellers said he would like to have Bill Harwood brought
into the process of traffic planning for these improvements. A resident
asked the Board not to grant preliminary plan approval until the
outstanding issues can be adequately addressed. Nagle, in response to a
question from a resident, said the environmental impact study was done and
reviewed by the township engineer. Yelton said he did not feel the Board
should make any decisions until the public has a chance to review and
comment on the Intergovernmental Cooperation Agreement. Yelton said the
proposed road improvement for Route 52 and Lenape-Unionville Road is not
acceptable. Yelton also said he had requested the prison to upgrade their
prison escape system so the residents have adequate warning when an escape
occurs. Crabtree addressed Yelton’s concerns and said that the prison
escape warning system could be programmed to alert residents to any
specifications the township board would like to see.
- Sellers moved, Brutscher seconded to grant
preliminary plan approval of the Chester County Prison - Additions and
Renovations drawn by CTE Design Group last revised 8/25/03 with the
following three conditions as follows:
1)
John Fenn’s review letter of September 10, 2003 satisfactorily
addressed.
2)
Sewage facilities planning modules acceptable to the township and
Castle Valley.
3)
Intergovernmental Cooperation Agreement satisfactory to Board and
township solicitor.
Motion carried with all
agreed.
Sellers said the Board will need to adjourn to an
executive session at 10:28 a.m.to discuss the requested waivers.
Sellers reconvened the meeting at 10:31 a.m.
- Sellers moved, Brutscher seconded to grant the
following three waivers to the Preliminary Plan of the Chester County
Prison - Additions and Renovations drawn by CTE Design Group last
revised 8/25/03 as follows:
Waivers as listed below:
Section 605.1B and 605.4.A; Construction of
driveway to collector road standards.
Section 601.H; Dedication of right of way of 37.5’.
Section 605.2.A.1; Minimum site distance for collector road
classification of 500’.
Motion carried with all in agreement.
Crabtree said he wanted to alert the board to the
fact that the building permit application process and the advertisements
seeking bids for the actual construction of the prison improvements will
be starting shortly.
- Brutscher moved, Hubbard seconded to extend the
Juvenile Detention Center preliminary plan review until November 24,
2003. Motion carried with all in agreement.
Boucher/Hallelynn: Jack Becker; Stephen
McGuire, Attorney; & Barry Callahan, Regester Associates were present to
discuss this subdivison. McGuire said there were a few outstanding
issues, and that the items that are left are administrative items.
McGuire asked if the Board could approve the plan based upon these items
being satisfied. McGuire said the HOA documents, a conservation easement
on the open space that will include the walking path, and the shared
driveway maintenance agreement will be supplied at the signing of the
final plan. The Board and Becker agreed there would be no street lighting
of any kind in this community. Sellers said a 28” tree in the right of
way south of the entrance will have to be removed.
- Sellers moved, Hubbard agreed, to approve the
final conditions of the plan for the Boucher/Hallelynn Subdivision with
the following four conditions:
1)
HOA documents, Conservation Easement on open space to include
walking path, and shared driveway maintenance agreement approved by
township solicitor will be submitted at the time of final plan signing.
2)
Tree in the right of way south of the entrance will be removed.
3)
Conservation District final plan approval.
4)
No street lighting will be installed in this community.
Motion carried with all in
agreement.
Red Bridge Farm: Harwood said he had reviewed
the emergency road access and cannot find who is responsible for
maintenance of the emergency access road. Yelton said Mr.Gorman agreed to
maintain the emergency access road as part of his final plan approval on
Taylor’s Run. Harwood said he would look in the file for a record of this
approval so the necessary action can be taken by the township to remedy
this problem.
Courts at Longwood: Harwood said the
improvements are close to being finished, but he did not think David
D’Agostino was going to make the deadline of October 7, 2003. Harwood
suggested when D’Agostino submits his next escrow release for improvements
completed at the Courts at Longwood, this approval be contingent upon the
taxes on the open space being paid. The Board agreed with Harwood’s
suggestion. The secretary will notify D’Agostino of the Board’s action.
Roads Report: The Board approved an
expenditure of $150 for a red bud tree to be planted in the park in memory
of Mary Beth Drobish’s husband, Robert.
Harwood reported on the meeting with the township
engineer, Olmsted representatives, and himself to discuss possible
solutions to the storm water problems at the Olmsted community that are
causing additional run-off on Northbrook Road.
Harwood presented the salt bids from the Municipal
Cooperative of Southern Chester County for the Board’s approval.
- Sellers moved, Hubbard seconded to accept the
lowest salt bid from Ocean Port Industries @ $31.12 a ton. Motion
carried with all agreed.
Public Comment: Chris Hoover asked what the
township’s plans were for the prison land being given to the township.
Sellers said the township had no immediate plans but might consider
allowing the farming practices to continue. Hoover asked about the plans
to purchase the schoolhouse. The Board informed her there was a
presentation document that had been prepared by the Historic Committee
available for her review in the township office. Hoover also asked about
mosquito problems at the pond located in the Courts at Longwood. It was
noted that this pond has a circulation system and good flow so mosquito
larvae is not an issue.
Mr. Elser asked if another public informational
meeting could be held to discuss TDR’s as it applies to the new zoning
ordinances. Sellers said he did not feel the township would hold another
informational meeting to discuss the TDR’s.
Minutes of August 11, 2003: Sellers moved,
Hubbard seconded to approve the minutes of August 11, 2003 as amended.
Motion carried.
Minutes of September 5 and September 22: The
minutes of September 5 and September 22 are tabled until the next meeting
on October 27, 2003.
Warrants: The warrants were approved and
signed as submitted.
Busby – Lot Line Change: Harwood discussed
the Busby plan to move a lot line and the Board agreed this plan will have
to go before the zoning hearing board to request a waiver or make the end
of Clarks Lane a private street.
Bridge over Brandywine Creek Replacement Project:
Fenn’s letter of September 22, 2003 was discussed. Sellers asked what
year storm calculations PennDOT was using for this study.
Adjournment: The meeting was adjourned at
12:00 p.m.
______________________
________________________
Karen J. Eckard, Secretary
H. William Sellers, Chairman
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