Pocopson Township
Chester County, Pennsylvania
 

8:45 a.m., Monday, November 13, 2006

     Sellers called the meeting to order at 8:50 a.m. and opened with the pledge of allegiance.
Supervisors Hubbard and Brutscher were in attendance.  Bill Harwood, Road Master, was also in attendance.

Announcements:  Brutcher announced the Schoolhouse Roof Bid opening will be on November 27^th and the open space tax ordinance adoption on December 13^th. 

Sellers and Brutscher attended the PSATS dinner on November 9^th at the Mendenhall Inn.

Alan Johnson Correspondence:  Sellers asked if Alan Johnson’s letter of October 25, 2006 regarding survey concerns at Olmsted had been addressed.  Hubbard said the matter is being corrected. 

Weaber Inc. – Timber Harvest:  The secretary will send Ross Unruh the letter from Weaber Inc. dated October 30, 2006 regarding review fees from the township solicitor and engineer and ask his opinion as to what fees can be reasonably charged to the timber harvest application. 

Lenape Forged Products Corp. –  The Board discussed a letter dated 11/7/06 from Lenape Forged Products Corporation notifying the township that the Forge has applied for an NPDES permit for waste water discharge. Sellers said a letter should be sent to the Forge informing them that the township is in the process of completing the ACT 537 sewer plan that would serve this property, and the township strongly opposes stream discharge. A copy should be sent to John Veneziale – DEP and Castle Valley Consultants. 

Bid Opening /Truck & Salt Spreader:  
Motion:  Hubbard moved, Brutscher seconded to accept and open all bids for the 1999 Ford F-350 XLT Diesel truck that was advertised for bid in the “Daily Local News” on November 1, 3, 5, & 10, 2006.  Motion passed.

The bids were as follows:         
Gil Weaver - $12,110.00                     Joseph Gaultney - $7,250.00
Harold T. Walls - $10,587.60              Melchiorre Construction Co. - $6,600.00        
Road-Con, Inc. - $9,800.00                 Leslie R. Henry - $6,475.00
Chris McElyeer - $9,500.00                 Adam Auto Transport - $5,176.00                  
Motion:  Brutscher moved, Hubbard seconded to award the truck to the highest bidder, Gil Weaver, 1232 Horseshoe Pike, Downingtown, PA at $12,110.00.  It was noted the award will go to the second highest bidder if Weaver doesn’t purchase the truck.  Motion passed. 

Motion:  Brutscher moved, Hubbard seconded to accept and open the bids for the stainless steel salt spreader that was advertised in “The Daily Local News” on November 1, 3, 5, & 10, 2006.  Motion passed.

The bids were as follows:
Gil Weaver - $810.00
Melchiorre Construction Co. - $660.00
Adam Auto Transport - $417.00
Leslie R. Henry - $265.00

Motion:  Brutscher moved, Hubbard seconded to award the salt spreader to the highest bidder, Gil Weaver, 1232 Horseshoe Pike, Downingtown, PA  19335 at $810.00.  It was noted the award will go to the second highest bidder if Weaver doesn’t purchase the salt spreader.  Motion passed.

Olmsted – Escrow Release:  The Board agreed not to approve escrow release no. 15 until it is confirmed with John Fenn, Township Engineer, that the survey issue has been satisfactorily addressed and all inspection billing is complete.

Riverside / Toll Bros – Escrow Release: 
Motion:  Sellers moved, Hubbard seconded to approved escrow release no. 2 in the amount of $609,292.00 in connection with improvements at the Riverside subdivision.  This release includes an inspection fee of $51,524.21 payable to Pocopson Township.  Motion passed.

Empire Property Group / Minor Subdivision:  The Board discussed and agreed that the Empire Property Group LLC – Kevin Kelly, a three lot subdivision located on Route 52 in the township, must have their extension letter and invoice paid by the end of the week or a formal turndown letter will be issued at the next Board meeting on November 27^th.

Public Comment:  Mark Agostini, a resident in the township, is pursuing falconry and asked the Board if there are any zoning issues involved with his proposal.  Brutscher said as long as the structure to house the birds meets zoning regulations, the township shouldn’t have a problem with this request.  Brutscher advised Agostini to talk with the zoning officer and show him the building plan for the shed that will house the birds.

Roads / Salt Bids:  Harwood said the invitation to bid for rock salt was advertised by the Municipal Coop. of Southern Chester County in the “Daily Local News” on August 31 and September 8 with the bid opening at 11:00 a.m., September 22^nd.  The following motion was the lowest bidder.

Motion:  Brutscher moved, Sellers seconded, to accept the Oceanport Industries rock salt bid at $51.87 per ton.  Motion carried.

Brutscher moved, Hubbard seconded to adopt the Operation, Maintenance and Inspection Program for Municipal Storm Water Facilities as presented by Bill Harwood.  Motion carried.   A copy will be kept on file in the township’s public works building.

Roundabout Project:  The Board discussed the 1 million dollar Roundabout grant money that is available through PennDOT from the County.  The township’s Roundabout project is dependent on the Route 926 bridge reconstruction timeline.  Sellers said it is imperative to find out when this project will occur so the township can plan a timeline for the Route 52 bridge replacement and roundabout project.  Hubbard and Brutscher agreed.

Budget 2007:  The Board discussed the revenue from building permits in 2007.  The secretary will make the necessary change and reprint all budgets for review at the November 27^th meeting.  The budget will be advertised that is it available for inspection after that meeting.   

Treasurer’s Warrants:  The warrants were signed and approved as submitted.

Historic Schoolhouse:  Harwood suggested having part-time employee, Paul Parson, paint the woodwork on the school house with primer to protect it before winter.  The Board agreed with this suggestion. 
 

Minutes of October 23, 2006:  The minutes of Monday, October 23^rd were tabled until the next meeting.

Adjournment:  The meeting was adjourned at 10:35 a.m.

 

________________________                                                ________________________
Karen J. Eckard, Secretary                                                       H. William Sellers, Chairman