Board of Supervisors’ Meeting
Monday at 8:45 a.m., December 22, 2003
Sellers opened the meeting with the pledge of
allegiance at 8:48 a.m. Supervisors Brutscher and Hubbard were in
attendance along with Bill Harwood, Building and Zoning Officer. Also in
attendance were Township Solicitor, Andy Rau, and Township Engineer, John
Fenn.
Open Space Committee: Hubbard submitted a letter of newly elected
officers for 2004 for the Board’s appointments at their Organizational
Meeting in January.
Olmsted – Escrow Releases:
Sellers moved, Hubbard seconded to approve escrow release Phase 3-B, #4
for $11,978.69 in connection with improvements at Olmsted subdivision per
John Fenn’s review of December 15, 2003. An inspection fee of $466.00 is
included with this release. Motion carried with all in agreement.
Brutscher moved, Hubbard seconded to release escrow
release Phase 3-A, #6 as Harwood reported that all outstanding issues with
this release have been resolved. Motion carried with all in agreement.
Chester County Prison – Juvenile Detention
Center: Ron Nagle was present along with Rod Stegar, Ted Jacobs, and
several other officials to present the final plan for the Juvenile
Detention Center and request the Board to grant final plan approval.
Nagle said the PC at their meeting on December 17th granted final plan
approval with conditions to the Juvenile Detention Center plan. Stegar
reviewed several outstanding issues and turned the floor over to John Fenn.
Fenn reviewed his last report dated December 10, 2003 and said the key
comments centered around storm water management and containing the two
year storm on site. Fenn said additional measures have been taken to
maintain the two year storm on-site, and he was satisfied this issue had
been addressed. Landscaping issues were discussed. Nagle and Fenn
discussed the encroachment of a neighbor’s shed on the prison property.
Fenn said he would like to see this encroachment cleared up before the
plan is recorded. Rau said he did not feel this encroachment should be an
issue of approval, and agreed that this issue is a county housekeeping
issue. Stegar reviewed Gary Burcham’s letter of December 11, 2003 having
to do with the landscaping of the County prison project as requested by
Sellers. Nagle noted that the Act 537 plan would be implemented during
the 2nd phase of the project. Rau responded to Brutscher’s
question about the improvements escrow and said that the details were
still being worked out with the County, and any final decisions would be
presented to the Board for their approval. Rau reviewed the final
resolution with Ron Nagle and modified Item #4. Nagle said the County
prison plans need to be signed and recorded before DEP approvals are
granted in order for the County to secure a building permit to begin the
improvements to the facility. Rau suggested severals changes to Item 4 in
the resolution and reviewed them with the Board. A discussion followed
between the applicant and the Board and agreement was reached. See
attached Resolution #11 of 2003.
Resolution #11 of 2003: Brutscher moved, Hubbard seconded to
approve Resolution #11 of 2003 that hereby grants Final Land Development
Approval to the County of Chester for the development of the Juvenile
Detention Center (“JDC Plan”) in accordance with the plans prepared by
Civil and Environmental Design Group dated March 13, 2003, last revised
December 2, 2003, including all waivers indicated on the JDC Plan, subject
to the 4 conditions outlined in this resolution which shall be satisfied
prior to the release of the final plans for recording at the Office of
Recorder of Deeds for Chester County.of 2003. Motion carried with all in
agreement.
Brutscher asked about the barn on the property and
said the barn is in danger of collapsing. Harwood said he is meeting with
the County engineer to review the condition of the building at noon
today. Rau suggested the County and Township officials need to discuss
this issue further. Brutscher said she would attend the meeting with Bill
Harwood today at noon.
Van de Mark & Lynch – New Billing Procedure: Fenn reviewed the
billing format for 2004 and said the new billing format will not include
an hourly format. There will only be a summary of the manhours and the
total amount due. The hourly breakdown will be available if needed. The
Board accepted the new procedure.
Courts at Longwood – Escrow Release #13: The Secretary reported
that the taxes had been paid on the open space in the Courts at Longwood
and asked the Board to release Escrow Release #13 that was being held.
The Board discussed and agreed not to release #13 because Mr. D’Agostino
has too many outstanding issues. Harwood reported that there is a large
bump in the paving that will have to be corrected and the proper guide
rail has yet to be installed at this site.. The secretary will send Mr.
David D’Agostino a letter informing him of the Board’s decision.
Budget 2004: The Board reviewed the final proposed budget
and agreed it was ready for adoption.
Resolution #09: Brutscher moved, Hubbard seconded to accept
Resolution #09 that establishes the expenditures and expenses for 2004.
Motion carried with all in agreement.
Resolution #10: Brutscher moved, Hubbard seconded to accept
Resolution 10 of 2003 that establishes the tax rates for fiscal year 2004
at 1.0 mils. Motion carried with all in agreement.
Minutes: The Board agreed to table minutes of December 10th and
November 22nd until January 5th meeting.
Road Report: Harwood reviewed several
ordinances he would like the Board to review at their next meeting.
Harwood also presented a resolution to set operator and equipment rates in
the township. The Board reviewed the proposed resolution covering the
rate change, and the Board agreed to accept Resolution #12 of 2003.
Sellers moved, Hubbard seconded to accept Resolution #12 of 2003 setting
equipment
and labor rates in Pocopson Township. Motion carried with all in
agreement.
Harwood reported that a homeowner on Northbrook Road has blocked a
drainage pipe on Northbrook Road. He said he had notified PennDOT of the
problem because there has been icing on Northbrook Road where the pipe is
blocked and water is draining on to the road.
Harwood reported that Oceanport Salt does not meet
state specifications. Harwood said he wants to notify a backup supplier
for salt in case of a shortage later this year. The Board agreed with his
suggestion.
Harwood asked for approval to order an International
Dump Truck and said that $30,000 has been budgeted for next year. Harwood
said the payments will be spread out over three years. The spreader off
the old truck will be used and a new plow will need to be purchased. The
Board unanimously agreed that the new dump truck purchase will be
necessary and instructed Harwood to place the order.
Adjournment: The Board adjourned the meeting
at 10:50 a.m.
______________________
________________________
Karen J. Eckard, Secretary
H. William Sellers, Chairman
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